Site Admin Assistant

CKI BUILDERS & ENGINEERING SERVICES; Quezon City; On-site; PHP 279,000 - 390,600; Full time

Job summary

A construction and engineering firm in Quezon City is seeking a detail-oriented payroll assistant to manage employee hours and payroll reports. The ideal candidate should have a college level education in Business Management or a related field and demonstrate strong organizational and problem-solving skills. Responsibilities include tracking employee hours, preparing payroll reports, and maintaining accurate employee records. Proficiency in Microsoft Office is essential for this role.

Qualifications

• College level education in Business Management or a related field is required.
• Strong familiarity with timekeeping procedures and software is essential.
• Excellent communication and problem-solving skills are necessary.

Responsibilities

• Track hours worked by employees and maintain accurate records.
• Gather and input data about workers into spreadsheets.
• Provide accounting department with relevant data for project assessment.
• Ensure accuracy of timecards and resolve any discrepancies.
• Prepare payroll-related reports and submit them punctually.
• Maintain updated employee files and check compliance with uniform policies.

Skills

Problem-solving skills

Organizational skills

Communication skills

Detail-oriented

MS Office proficiency

Ability to multitask

Education

At least a college level in Business Management or related field

Job description

Responsibilities

• Record hours: Keep track of the hours worked by each employee, including field engineers, workers, and operators.
• Collect data: Gather data about workers and enter it into a spreadsheet.
• Pass data to accounting: Provide the accounting department with data to assess if the project can be completed on time and within budget.
• Review timecards: Ensure that timecards are accurate and complete, and work with employees to resolve errors.
• Approve timecards: Approve timecards by the supervisor approval deadline.
• Prepare payroll reports: Prepare and submit payroll‑related reports on time.
• Maintain employee files: Keep and update employee files.
• Check uniforms and PPE: Ensure that employees are wearing the correct uniform and PPE.

Qualifications

• At least a college level in Business Management or any related field.
• Familiarity with timekeeping.
• Excellent problem‑solving skills.
• Excellent organizational skills.
• Strong phone, email and in‑person communication skills.
• Keen to detail.
• Computer literacy (MS Office applications).
• Proficient in Microsoft Office, particularly Word and Excel.
• Ability to multitask and prioritize.
• Excellent organizational and time‑management skills.