ADMIN AND SUPPLY OFFICER

NMT Consulting Legal Services; Pasig; On-site; PHP 223,000 - 446,000; Full time

Job summary

NMT Consulting Legal Services is seeking a diligent Bid Coordinator based in Pasig, Philippines. The role involves coordinating bid submissions with Manila and Davao teams, monitoring online bid openings, and maintaining RFP records across departments and with suppliers.

The candidate will prepare weekly bidding schedules, track NOA/PO issuances, and liaise with government agencies to ensure all bid requirements are met. Strong organizational skills are essential.

Qualifications

• Coordinate bid submissions across Manila and Davao teams.
• Monitor online bid openings and ensure compliance with timelines.
• Record RFPs prepared by Documentation Officers and track status.
• Coordinate deliveries with Documentation Officers, government agencies, and suppliers.
• Prepare weekly bidding schedules and cascade to all concerned employees.

Responsibilities

• Maintain records of NOAs, NTPs, POs, warranties, and supplier invoices.
• Prepare weekly reports on bid submissions, NOA and PO issuances, and delivery status.
• Conduct inventory counts and maintain records of available supplies.
• Attend bid opening activities and monitor the bidding process.
• Liaise with government offices regarding additional bid requirements.
• Draft request letters to clients and suppliers; coordinate stock procurement.

Job description

• Coordinate with the Manila and Davao teams for bid submissions;
• Monitor the opening of bids through online platforms;
• Record the Requests for Payment (RFPs) prepared by the Documentation Officers;
• Monitor the approval of RFPs and maintain records of requested and approved RFPs;
• Coordinate deliveries with Documentation Officers, government agencies, and suppliers;
• Prepare the weekly bidding schedule and cascade it to all concerned employees;
• Keep track of submitted bids and their current status;
• Maintain records of NOAs, NTPs, POs, warranties, and supplier invoices;
• Prepare weekly reports on bid submissions, NOA and PO issuances, and delivery status;
• Conduct inventory counts and maintain records of available supplies;
• Attend bid opening activities and monitor the bidding process;
• Liaise with government offices regarding additional requirements for submitted bids;
• Draft request letters addressed to clients and suppliers; and
• Coordinate with suppliers regarding the purchase and availability of required stocks and supplies.