Admin Specialist - Davao

PeopleStrong; Davao City; On-site; PHP 300,000 - 420,000; Full time

Job summary

Suy Sing Commercial Corporation in Davao City, Philippines is seeking an Administrative Specialist to support procurement and general services operations. The role involves processing purchase orders, coordinating with the procurement team, and ensuring timely delivery of items to distribution centers.

Responsibilities include handling admin documents, maintaining inventory, scheduling courier dispatches, and assisting with Fleet Card requests and office supplies.

Qualifications

• BS or AB in any 4 year college course.
• Experience in procurement and admin tasks.
• Strong organizational and filing skills.

Responsibilities

• Create Purchase Orders (PO) for Admin and requests from other departments.
• Route POs for approval.
• Coordinate with Procurement Officer for canvassing and liaise as needed.
• Ensure items and documents for dispatch through couriers are scheduled and cut-off times observed.
• Receive delivered items and create PO-Receiving.

Skills

Administration

Administrative Assistance

Education

BS or AB in any 4 year College Course

Job description

Job Title ADMIN10 - Administrative Specialist

Organisational

Company Suy Sing Commercial Corporation

Country Philippines

City Davao

Skills

Skill

Administration Administrative Assistance

BS or AB in any 4 year College Course

Working Language

Job Description

Job Responsibilities:

For Procurement:

• Creates Purchase Order (PO) for Admin and various requests from other departments.
• Routing of PO’s for approval.
• In-charge of batch printing of Petty Cash PO and PO Receiving of Provincial Distribution Centers (DC).
• Assists in canvassing of requested items for purchase and liaise with the Procurement Officer when necessary.
• Ensures that items and documents for dispatch through accredited courier is properly scheduled. Strictly enforces the cut-off time and day.
• Receiving of delivered items and creation of PO-Receiving.
• Monitoring of warranty period of purchased items.
• Ordering, receiving and distribution to DC’s of marketing mailers and collaterals.
• Updating of approved budget in shared file upon PO preparation.

For General Services:

• In-charge of SF centralized outbox of documents and sending to DCs.
• Prints out Supplies Requisition from DCs for system-out of Accounting.
• Recording and releasing of found items.
• Arrange refreshments for corporate and departmental meetings.
• Filing and safekeeping of Admin documents and contracts.
• Facilitates special occasion requests from HR – flower request and delivery, etc.
• Loading of pocket wi-fi and broadband sticks.
• Facilitates sale of scrap materials.
• Assists in processing of Fleet Card requests – new, renewal and cancellation
• Ensures that supplies inventory is well maintained including its distribution and disposal.
• Manages administration staff schedule and work plans: Security, Janitors, Helpers and Maintenance.
• Safekeeping of All Non-Life Insurance Policies
• Process request for payment for SF utility billings