Admin and Procurement Staff

Estilo Construction; Taguig; On-site; PHP 335,000 - 558,000; Full time

Job summary

Estilo Construction is seeking an Office Administrator/Procurement Coordinator to manage office supplies, documentation, and supplier coordination at our Ususan, Taguig site. The role involves purchasing, records maintenance, and logistics support to project teams.

The ideal candidate has 1–2 years in admin/procurement, familiarity with construction materials, and strong Excel/Sheets skills. On-site work in Taguig required with occasional urgent deliveries.

Qualifications

• Bachelor’s degree in Business Administration, Logistics, Supply Chain Management, Operations Management, or a related field.
• One to two years of experience in administration, procurement, purchasing, logistics, or a related role.
• Experience in a construction, fit-out, architectural, fabrication, hardware, or building-materials company is preferred.
• Familiarity with construction materials and suppliers is an advantage.
• Proficient in Microsoft Excel, Google Sheets, Word, and email.
• Able to prepare quotation comparisons, purchase orders, and monitoring reports.
• Good communication, negotiation, organization, and follow-through skills.
• Detail-oriented, resourceful, trustworthy, and capable of handling multiple requests.

Responsibilities

• Monitor and replenish office, pantry, and cleaning supplies.
• Maintain organized administrative, supplier, purchasing, and delivery records.
• Coordinate office maintenance, courier services, and other administrative requirements.
• Receive and process material purchase requests from project teams.
• Source suppliers, request quotations, and prepare price comparisons.
• Negotiate prices, lead times, payment terms, and delivery arrangements.
• Prepare purchase orders and monitor approved orders until delivery.
• Coordinate material deliveries between suppliers, project sites, the fabrication shop, and other locations.
• Book appropriate delivery vehicles and provide complete pickup and delivery instructions.
• Follow up delayed, incomplete, damaged, or incorrect orders.
• Maintain an updated procurement and delivery monitoring report.
• Coordinate supplier invoices, delivery receipts, and payment documents with the Accountant.

Skills

MS Excel

Google Sheets

MS Word

Negotiation

Communication

Organization

Multi-tasking

Education

Bachelor’s degree in Business Administration, Logistics, Supply Chain Management, Operations Management, or related

Job description

Key Responsibilities

Office Administration

• Monitor and replenish office, pantry, and cleaning supplies.




• Maintain organized administrative, supplier, purchasing, and delivery records.




• Coordinate office maintenance, courier services, and other administrative requirements.

Procurement and Logistics

• Receive and process material purchase requests from project teams.




• Source suppliers, request quotations, and prepare price comparisons.




• Negotiate prices, lead times, payment terms, and delivery arrangements.




• Prepare purchase orders and monitor approved orders until delivery.




• Coordinate material deliveries between suppliers, project sites, the fabrication shop, and other locations.




• Book appropriate delivery vehicles and provide complete pickup and delivery instructions.




• Follow up delayed, incomplete, damaged, or incorrect orders.




• Maintain an updated procurement and delivery monitoring report.




• Coordinate supplier invoices, delivery receipts, and payment documents with the Accountant.

Minimum Qualifications

• Bachelor’s degree in Business Administration, Logistics, Supply Chain Management, Operations Management, or a related course.




• one to two years of experience in administration, procurement, purchasing, logistics, or a related role.




• Experience in a construction, fit-out, architectural, fabrication, hardware, or building-materials company is preferred.




• Familiarity with construction materials and suppliers is an advantage.




• Proficient in Microsoft Excel, Google Sheets, Word, and email.




• Able to prepare quotation comparisons, purchase orders, and monitoring reports.




• Good communication, negotiation, organization, and follow-through skills.




• Detail-oriented, resourceful, trustworthy, and capable of handling multiple requests.




• Willing to work onsite in Ususan, Taguig and occasionally coordinate urgent project deliveries.