Purchasing Supervisor

United Limsun International Trading Corporation; Philippines; On-site; PHP 600,000 - 900,000; Full time

Job summary

United Limsun International Trading Corporation in the Philippines is seeking a Purchasing Supervisor to lead day-to-day purchasing activities, coordinate requisitions, and ensure alignment with budgets and specifications.

You will manage supplier relations, negotiate terms, monitor performance, and drive cost-saving opportunities while maintaining thorough procurement documentation and compliance. Onsite role in Cubao, Quezon City.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Purchasing, Logistics, or a related field.
• At least 3–5 years of experience in purchasing or procurement, preferably with supervisory experience.
• Strong knowledge of purchasing processes, supplier management, and inventory coordination.
• Experience in negotiating prices and commercial terms with suppliers.
• Proficient in Microsoft Office, particularly Excel.
• Experience with ERP, purchasing, or inventory management systems is an advantage.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication and negotiation skills.
• Ability to supervise, motivate, and develop a team.
• High level of integrity, attention to detail, and accountability.
• Willing to work onsite in Cubao, Quezon City

Responsibilities

• Supervise and coordinate day-to-day activities of the purchasing team.
• Review purchase requisitions and ensure timely processing of purchase orders.
• Ensure purchases follow approved specifications, budgets, and company policies.
• Monitor order status, delivery schedules, and backorders to prevent disruptions.
• Coordinate with requesting departments to clarify specifications, quantities, and delivery requirements.
• Maintain accurate purchasing records, documentation, and supplier information.
• Identify, evaluate, and develop reliable suppliers and service providers.
• Request and compare quotations to obtain competitive pricing and favorable terms.
• Negotiate prices, payment terms, delivery schedules, warranties, and other commercial conditions.
• Monitor supplier performance, quality, delivery reliability, and responsiveness.
• Address supplier-related issues and coordinate corrective actions when necessary.
• Maintain positive and professional relationships with key suppliers.
• Identify cost-saving opportunities and support purchasing decisions.
• Prepare purchasing reports and cost analyses.

Skills

Negotiation

Communication

Team supervision

Analytical thinking

Attention to detail

Education

Bachelor's degree in Business Administration/Supply Chain/Purchasing/Logistics

Tools

Excel

ERP systems

Job description

Key Responsibilities

1. Purchasing Operations

• Supervise and coordinate the day-to-day activities of the purchasing team.




• Review purchase requisitions and ensure timely processing of purchase orders.




• Ensure purchases are made according to approved specifications, budgets, and company policies.




• Monitor order status, delivery schedules, and backorders to prevent operational disruptions.




• Coordinate with requesting departments to clarify specifications, quantities, and delivery requirements.




• Maintain accurate purchasing records, documentation, and supplier information.

2. Supplier Management

• Identify, evaluate, and develop reliable suppliers and service providers.




• Request and compare quotations to obtain competitive pricing and favorable terms.




• Negotiate prices, payment terms, delivery schedules, warranties, and other commercial conditions.




• Monitor supplier performance, quality, delivery reliability, and responsiveness.




• Address supplier-related issues and coordinate corrective actions when necessary.




• Maintain positive and professional relationships with key suppliers.

3. Cost and Budget Control

• Identify opportunities for cost savings, bulk purchasing, and improved procurement efficiency.




• Analyze pricing trends and market conditions to support purchasing decisions.




• Ensure proper approval and authorization of purchases before commitments are made.




• Prepare purchasing reports, cost analyses, and management summaries as required.

4. Compliance and Documentation

• Ensure all purchasing activities comply with company policies, approval procedures, and applicable regulations.




• Maintain complete and organized procurement documentation.




• Ensure proper documentation for quotations, purchase orders, supplier agreements, deliveries, and invoices.




• Assist with internal and external audits related to purchasing activities.




• Identify and report potential procurement risks, conflicts of interest, or irregularities.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Purchasing, Logistics, or a related field.




• At least 3–5 years of experience in purchasing or procurement, preferably with supervisory experience.




• Strong knowledge of purchasing processes, supplier management, and inventory coordination.




• Experience in negotiating prices and commercial terms with suppliers.




• Proficient in Microsoft Office, particularly Excel.




• Experience with ERP, purchasing, or inventory management systems is an advantage.

• Strong analytical, organizational, and problem-solving skills.




• Excellent communication and negotiation skills.




• Ability to supervise, motivate, and develop a team.




• High level of integrity, attention to detail, and accountability.




• Willing to work onsite in Cubao, Quezon City