Procurement Officer

PlayTime Entertainment; Philippines; On-site; PHP 240,000 - 320,000; Full time

Job summary

PlayTime Entertainment in the Philippines is seeking a Procurement Assistant to manage supplier sourcing, purchase requests, and order placement across departments. The role emphasizes value-for-money procurement, compliance, and timely delivery.

The ideal candidate holds a Bachelor's degree in business or related field with 1–2 years of procurement experience, and possesses strong negotiation, communication, and organizational skills.

Qualifications

• Bachelor's degree in business administration, management, or related field.
• 1–2 years of experience in procurement, purchasing, or administrative support.
• Strong negotiation and organizational skills are required.
• Proficiency in Microsoft Office; knowledge of ERP systems is an advantage.
• Excellent communication and coordination skills; detail-oriented and trustworthy.

Responsibilities

• Source, canvass, and negotiate with suppliers to obtain quality materials at competitive prices.
• Prepare and process Purchase Requests and Purchase Orders in line with company policies.
• Ensure timely delivery of goods and services as per project or departmental requirements.
• Maintain a database of accredited suppliers and evaluate vendor performance.
• Coordinate with suppliers on confirmations, delivery schedules, and payment follow-ups.
• Assist in onboarding new suppliers as needed.
• Maintain organized records of quotations, PRs, POs, and delivery receipts.
• Monitor contract terms and ensure compliance with company standards.
• Support cost analysis and provide reports for value-for-money procurement decisions.
• Liaise with internal departments to clarify requirements and approval processes; escalate issues as needed.
• Coordinate with inventory personnel to track deliveries and ensure proper storage.

Skills

Negotiation

Organizational skills

Communication skills

Coordination skills

Detail-oriented

Education

Bachelor's degree in business administration or related field

Tools

Microsoft Office

ERP systems (advantage)

Job description

• Source, canvass, and negotiate with suppliers to obtain quality materials and services at competitive prices.
• Prepare and process Purchase Requests (PR) and Purchase Orders (PO) in compliance with company policies.
• Ensure timely delivery of goods and services as per project or departmental requirements.
• Maintain a database of accredited suppliers and evaluate vendor performance based on quality, cost, and reliability.
• Coordinate with suppliers on order confirmation, delivery schedules, and payment follow-ups.
• Assist in identifying and onboarding new suppliers as needed.

Documentation and Record Keeping

• Maintain organized records of quotations, purchase requests, purchase orders, and delivery receipts.
• Ensure proper documentation and filing of all procurement-related transactions for audit and tracking purposes.
• Monitor contract terms and ensure compliance with company standards.

Budget and Cost Control

• Assist in monitoring departmental budgets and ensure that purchases stay within approved allocations.
• Support cost analysis and provide comparative reports to ensure value-for-money procurement decisions.

Coordination and Communication

• Liaise with internal departments to clarify requirements, specifications, and approval processes.
• Ensure proper communication flow between requestors, suppliers, and the Admin Head.
• Escalate procurement concerns, delays, or discrepancies to the immediate head promptly.

Inventory and Logistics Support

• Coordinate with inventory personnel to track deliveries and confirm receipt of ordered items.
• Support proper tagging, recording, and storage of purchased materials or equipment.

Compliance and Policy Adherence

• Follow procurement and administrative policies, ensuring transparency, fairness, and accountability.
• Uphold confidentiality and integrity in all procurement transactions.

Requirements

• Bachelor's degree in business administration, Management, or any related field.
• At least 1-2 years of experience in procurement, purchasing, or administrative support.
• Strong negotiation and organizational skills.
• Proficient in Microsoft Office (Excel, Word, Outlook); knowledge in ERP systems is an advantage.
• Excellent communication and coordination skills.
• Detail-oriented, trustworthy, and able to work independently under minimal supervision.