Admin/Accounting Assistant

Gaddi Force Security and Investigation Agency Inc.,; Metro Manila; On-site; PHP 201,000 - 312,000; Full time

Job summary

Gaddi Force Security and Investigation Agency Inc. in Metro Manila is seeking an experienced Admin/Accounting Assistant to join our team.

This role provides essential support to administrative and accounting functions, helping day-to-day operations run smoothly while gaining exposure to basic accounting practices in a collaborative environment. You will handle scheduling, filing, invoicing, expense claims, and data entry, ensuring accurate records and compliance with procedures.

Qualifications

• Requires a high school diploma; accounting/bookkeeping certs preferred.
• Proficient in Microsoft Office; especially Excel and Word.
• Strong organizational and multitasking abilities.
• Accurate data entry and attention to detail essential.
• Knowledge of basic accounting principles and practices.
• Good written and verbal communication; reliable and discreet.

Responsibilities

• Manage scheduling, correspondence, document filing and record keeping.
• Process invoices, expense claims and other accounting documents.
• Maintain accurate financial records and ensure procedures compliance.
• Support accounting team with data entry and report preparation.
• Coordinate office supplies, procurement and inventory management.
• Assist with general ledger entries and account reconciliation tasks.
• Handle incoming/outgoing correspondence and manage communications channels.
• Organize and maintain filing systems (physical and digital).
• Support monthly financial statements and reports preparation.
• Perform other administrative duties to support operations.

Skills

Microsoft Office

Data entry

Record keeping

Attention to detail

Communication skills

Discretion

Organizational skills

Education

High School Diploma

Accounting Certification (preferred)

Tools

Accounting software

Microsoft Office (advanced)

Job description

About the role

We are seeking an experienced Admin/Accounting Assistant to join our team in Metro Manila. This is a pivotal support role that will be essential to the smooth operation of our administrative and accounting functions. You will provide comprehensive administrative and accounting support to various departments, ensuring that our day-to-day operations run efficiently and effectively. This position offers the opportunity to develop your skills in both administrative coordination and basic accounting practices whilst working in a dynamic and collaborative environment.

What you'll be doing

• Managing administrative tasks including scheduling, correspondence, document filing and record keeping
• Processing invoices, expense claims and other accounting-related documentation
• Maintaining accurate financial records and ensuring compliance with established procedures
• Providing support to accounting and finance team members with data entry and report preparation
• Coordinating office supplies and equipment procurement and inventory management
• Assisting with general ledger entries and account reconciliation tasks
• Handling incoming and outgoing correspondence and managing communication channels
• Organising and maintaining filing systems, both physical and digital
• Supporting the preparation of monthly financial statements and reports
• Performing other administrative duties as assigned to support business operations

What we're looking for

• High school diploma or equivalent; certification in accounting, bookkeeping or business administration is preferred
• Strong proficiency in Microsoft Office applications, particularly Excel and Word
• Excellent organizational skills with the ability to manage multiple tasks and prioritise effectively
• Accurate attention to detail, particularly when handling financial documents and data entry
• Sound knowledge of basic accounting principles and practices
• Professional communication skills, both written and verbal
• Reliability and discretion when handling confidential information
• Familiarity with accounting software and financial management systems is advantageous