Accounting & Admin Assistant

PLATFORM FOR INNOVATION AND COLLABORATION INC.; Philippines; Hybrid; PHP 223,000 - 446,000; Full time

Benefits offered by this job

Day-one HMO

Hybrid work setup

Vacation & sick leave

Job summary

PLATFORM FOR INNOVATION AND COLLABORATION INC. is seeking an Accounting/Admin Assistant to support finance and general office operations. You will record transactions, process cash disbursements, issue invoices and receipts, and coordinate payments.

You will also assist with payroll records, audits, procurement, HR data and event logistics, ensuring accuracy and compliance while maintaining confidentiality across teams.

Qualifications

• Bachelor's degree or equivalent experience in accounting/finance or a related field.
• 1–3 years in an accounting/admin support role.
• Working knowledge of bookkeeping principles and basic accounting procedures.
• Proficiency in MS Excel, SharePoint and MS Word.
• Ability to handle confidential payroll and employee data.

Responsibilities

• Record daily transactions accurately in the accounting system/books.
• Process liquidation and replenishment of cash advances/petty cash.
• Prepare and issue client invoices based on payment terms.
• Issue Official Receipts and Certificates as required.
• Coordinate vendor/supplier payments and maintain ledgers and records.
• Support payroll files and maintain confidentiality of employee records.
• Assist in procurement, filing contracts, invoices and compliance docs.
• Support HR with ATS updates and event logistics.

Skills

Attention to detail

Organizational discipline

Strong communication

Payroll confidentiality

Team coordination

Education

Bachelor's Degree in Accounting/Finance/Business Administration or related field

Tools

MS Excel

SharePoint

MS Word

Job description

About the Role

The Accounting/Admin Assistant provides support across finance and general office operations. This role combines transaction recording, disbursement coordination, compliance documentation, and administrative/facilities support, ensuring accurate financial records and smooth day-to-day office functioning.

Scope and Responsibilities

Accounting & Finance

• Record daily transactions accurately in the accounting system/books

• Process liquidation and replenishment of cash advances/petty cash

• Prepare and issue client invoices based on agreed payment terms

• Issue Official Receipts (OR) and Certificates as required

• Schedule and coordinate vendor/supplier payments

• Maintain and update ledgers, receipt books, and manual records

• Coordinate with bank/finance team for disbursement uploads and releases

• Validate employee reimbursement receipts for accuracy and policy compliance

Payroll & Compliance

• Support in maintaining payroll files with strict confidentiality

• Ensure proper archiving of filed forms, acknowledgments, and signed documents

• Support internal and external audit requirements through organized recordkeeping

Procurement & Vendor Management

• Process purchase requests and route for approvals

• Assist in supplier accreditation and conduct cost comparisons/quotations

• Maintain organized filing of contracts, invoices, and legal/compliance documents

Administrative & Office Support

• Assist in managing pantry/office supplies inventory and replenishment

• Coordinate courier and delivery requests

• Arrange office repairs and maintenance requests

• Handle other miscellaneous administrative tasks as needed

HR Support

• Assist HR Manager with updating and maintaining employee records database

• Support tracking and updating of employee benefits records (enrollment, utilization, documentation)

• Maintain and update the Applicant Tracking System (ATS), encoding applicant data, updating status, organizing candidate files

• Provide logistical support for company events (e.g., coordinating venue/supplier needs, materials preparation, attendance tracking)

• Perform other HR-related clerical/administrative tasks as assigned by the HR Manager

Qualifications

• Bachelor's Degree in Accounting, Finance, Business Administration, or related field (or equivalent experience)

• 1-3 years in an accounting/admin support role

• Working knowledge of bookkeeping principles and basic accounting procedures

• Proficient in MS Excel, SharePoint, and MS Word

• Strong attention to detail and organizational discipline

• Ability to handle confidential payroll, financial, and employee data responsibly

• Good communication skills for coordinating across teams and with vendors

Why this opportunity is right for you

• Competitive salary + regular reviews

• Day-one HMO (dependents included)

• Day shift, weekends off

• 15–20 vacation days + sick/compassionate leave

• Hybrid setup: 3 days onsite, 2 days WFH

• Training, mentorship & career growth

• Wellness programs + subsidies

• Allowances & performance bonuses

• Awesome and supportive team in Makati