Accounts Receivable Supervisor

The Valley Bread; La Trinidad; On-site; PHP 420,000 - 800,000; Full time

Job summary

The Valley Bread is seeking an experienced Accounts Receivable Manager in the Philippines to oversee the end-to-end AR process, from billing to collections and reconciliations. You will drive accuracy, ensure timely cash collection, and support revenue recognition for the organisation.

You will collaborate with Sales, Operations and Customer Service to resolve discrepancies, prepare AR and revenue reports, and contribute to month-end close and internal controls.

Responsibilities

• Oversee end-to-end accounts receivable processes: billing, invoicing, collections, cash application and reconciliations.
• Monitor AR aging and follow up on overdue accounts to ensure timely collections.
• Review and approve credit memos, customer account adjustments, and write-offs per company policy.
• Investigate and resolve billing discrepancies, payment disputes, and collection issues.
• Maintain accurate customer account records and proper documentation of all transactions.
• Coordinate with customers and internal departments to facilitate payment collection and issue resolution.
• Review and validate sales transactions for accuracy, completeness and policy compliance.
• Monitor daily sales reports and reconcile with accounting records and supporting docs.
• Coordinate with Sales, Operations and Customer Service to resolve discrepancies in orders, invoicing and accounts.
• Support revenue recognition processes and ensure transactions align with accounting standards.
• Analyze sales and receivable trends and provide recommendations to improve processes and controls.
• Prepare and review AR and sales-related reports, including collection performance and revenue analyses.
• Support month-end, quarter-end and year-end closing activities related to sales and accounts receivable.
• Ensure compliance with accounting standards, company policies and internal controls.
• Performs other related duties as assigned by superiors.

Job description

Operational

1. Oversee the end-to-end accounts receivable process, including customer billing, invoicing, collections, cash application, and account reconciliations.


2. Monitor accounts receivable aging and follow up on overdue accounts to ensure timely collections.


3. Review and approve credit memos, customer account adjustments, and write-offs in accordance with company policies.


4. Investigate and resolve billing discrepancies, payment disputes, and collection issues.


5. Maintain accurate customer account records and ensure proper documentation of all transactions.


6. Coordinate with customers and internal departments to facilitate payment collection and issue resolution.


7. Review and validate sales transactions to ensure accuracy, completeness, and compliance with company policies.


8. Monitor daily sales reports and reconcile sales data with accounting records and supporting documentation.


9. Coordinate with Sales, Operations, and Customer Service teams to resolve discrepancies related to sales orders, invoicing, and customer accounts.


10. Support revenue recognition processes and ensure transactions are recorded in accordance with applicable accounting standards.


11. Analyze sales and receivable trends and provide recommendations to improve processes and controls.


12. Prepare and review accounts receivable and sales-related reports, including collection performance reports, sales reconciliations, and revenue analyses.


13. Support month-end, quarter-end, and year-end closing activities related to sales and accounts receivable.


14. Ensure compliance with accounting standards, company policies, and internal control requirements.


15. Performs other related duties that may be assigned by superiors.

Administration

1. Maintains accurate and organized financial records, including vouchers, payment receipts, and other supporting documents.


2. Ensures confidentiality of records and reports.


3. Trains, coaches, and evaluates the performance of subordinates.


4. Ensure compliance of subordinates with company policies and procedures and carry out disciplinary measures if necessary.


5. Identify opportunities to improve billing, collection, sales recording, and reconciliation processes.


6. Recommend and implement process enhancements to increase efficiency, accuracy, and control.


7. Attends training and development sessions designed for the department and for the company as a whole.