Accounts Receivable Assistant

MVP Asia Pacific Inc.; Mabalacat; On-site; PHP 223,000 - 357,000; Full time

Job summary

MVP Asia Pacific Inc. is seeking an Accounts Receivable Assistant in the Philippines for a 6-month fixed-term role.

You will support transactional activities within the AR team, including invoicing, payments allocation, and collections, under the direction of the AR Specialist. Responsibilities include processing invoices, credit notes, daily batch uploads, statements, and routine reconciliations, while maintaining accurate customer records and collaborating with sales, customer service, and

Qualifications

• Bachelor’s Degree in Accounting, Finance, or related field (or currently studying).
• Experience in Finance Support or Accounts Receivable is a plus.
• Experience with Infor M3 or Infor M-Suite is a plus.
• Familiar with accounting software and proficient in Microsoft Excel (sorting, filtering, basic formulas).
• High level of accuracy and attention to detail when processing high volumes of transactions.
• Strong time management and ability to meet daily/weekly deadlines.
• Able to follow established finance processes, work under supervision, and escalate issues promptly.
• Good written and verbal communication with customers and internal teams.

Responsibilities

• Create invoices and credit notes per approvals and process refunds once approved.
• Generate and upload daily invoice batch file into the external bank accounting system for invoice financing following procedures.
• Prepare and distribute customer statements.
• Enter and allocate payments against invoices and follow up remittance advice.
• Process credit card payments.
• Monitor aged debtors and perform first-level collections by email and phone.
• Escalate disputed or long-overdue accounts to AR Specialist.
• Prepare aged debtor and collections reports for AR Specialist and management.
• Assist with setup of new accounts and credit assessment and approval.
• Maintain and update customer master records; verify contact details.
• Investigate and resolve routine account discrepancies and billing queries.
• Liaise with sales, customer service and warehouse to resolve queries.
• Provide support to Sales Hub and Web Connect.
• Maintain AR filing and assist with month-end and audit tasks.
• Perform ad-hoc duties as required.

Skills

Microsoft Excel

Attention to detail

Time management

Communication skills

Customer service

Education

Bachelor’s Degree in Accounting or Finance

Tools

Infor M3

Infor M-Suite

Accounting software

Job description

Accounts Receivable Assistant

6-month fixed-term role providing transactional and administrative support to the Accounts Receivable team, working to established procedures under the direction of the Accounts Receivable Specialist.

Job Description:

• Create invoices and credit notes in line with approved authorisations, and process refunds once approved.
• Generate and upload the daily invoice batch file into the external bank accounting system for invoice financing, following the established daily procedure.
• Prepare and distribute customer statements.
• Accurately enter and allocate payments received against outstanding invoices in accordance with customer remittances, and follow up missing or unclear remittance advice.
• Process credit card payments.
• Monitor the aged debtors ledger and carry out first-level collections follow-up by email and phone on allocated accounts, recording all customer contact and promises to pay.
• Escalate disputed, high-risk or long-overdue accounts to the Accounts Receivable Specialist, including any account approaching stop-credit or recovery action.
• Prepare regular aged debtor and collections status reports for review by the Accounts Receivable Specialist and management.
• Assist with the setup of new accounts – issue and collect application paperwork, check documentation is complete and accurate, and submit for credit assessment and approval.
• Maintain and update customer master records to ensure email and contact information are accurate and current.
• Investigate and resolve routine account discrepancies and billing queries, referring more complex or disputed matters to the Accounts Receivable Specialist.
• Liaise with internal stakeholders across sales, customer service and warehouse to resolve queries and claims.
• Provide support to Sales Hub as well as Web Connect.
• Maintain accurate accounts receivable filing and documentation, and assist with month-end and audit support tasks as directed.
• Perform ad-hoc duties as required.

Qualifications:

• Bachelor’s Degree in Accounting, Finance, or any related field (or currently studying towards one).
• Previous experience in Finance Support, Accounts Receivable, or a similar transactional accounting role is a plus.
• Experience with Infor M3 or Infor M-Suite is a plus.
• Familiarity with accounting software and working knowledge of Microsoft Excel (sorting, filtering and basic formulas).
• High level of accuracy and attention to detail when processing high volumes of transactions.
• Strong time management and the ability to work to daily and weekly deadlines.
• Able to follow established finance processes, work accurately under supervision, and escalation issues promptly.
• Good written and verbal communication skills, comfortable dealing with customers and internal teams by phone and email.
• Available for a 6-month fixed-term engagement.