Accounts Payable Transaction Officer

Team Global Talent Hub; Taguig; On-site; PHP 420,000 - 540,000; Full time

Job summary

Team Global Talent Hub is seeking an AP Officer to efficiently process Accounts Payable transactions and support the Finance team in vendor master maintenance and reconciliations. You will manage the AP inbox, ensure invoices are coded correctly, and assist with weekly payment runs to meet deadlines.

This full-time on-site role in Taguig requires 2–4 years of AP experience, familiarity with Xero and ERP workflows, and the ability to handle high volumes with strong attention to detail.

Qualifications

• Graduate degree in Accountancy, Finance or related business field.
• 2–4 years of end-to-end Accounts Payable experience (invoice processing, PO matching, supplier reconciliations, vendor master maintenance and weekly payment runs).
• Experience supporting Australian businesses/clients is required for this position.
• Experience with Xero Accounting Software preferred.
• Experience processing high volumes of invoices.
• Strong attention to detail and accuracy.
• Ability to work independently and manage competing priorities.
• Experience using ERP systems and approval workflows.
• Willing to work full-time on-site in the Morning Shift in BGC, Taguig, Philippines.

Responsibilities

• Monitor and manage the Accounts Payable mailbox.
• Review, validate and process supplier invoices.
• Ensure invoices are accurately coded and routed for approval.
• Follow up outstanding approvals and resolve processing delays.
• Prepare weekly payment run reports for review and approval.
• Maintain supplier records and reconcile supplier statements.
• Investigate and clear outstanding items and discrepancies.
• Create and update supplier records and verify banking details.

Education

Graduate of Accountancy / Finance or related business course

Tools

Xero

ERP systems

Approval workflows

Job description

The AP Transaction Officer is responsible for the efficient and accurate processing of Accounts Payable transactions across the business. The role supports the Finance team by managing supplier invoices, maintaining vendor records, reconciling supplier statements, monitoring the Accounts Payable inbox, and preparing weekly payment runs. This role is focused on transactional processing and administration, ensuring supplier obligations are met, financial controls are maintained, and payment deadlines are achieved

Key Responsibilities

• Monitor and manage the Accounts Payable mailbox.
• Review, validate and process supplier invoices.
• Ensure invoices are accurately coded and routed for approval.
• Follow up outstanding approvals and resolve processing delays.

Purchase Order Matching

• Perform monthly supplier statement reconciliations.
• Investigate and clear outstanding items.
• Respond to supplier queries in a timely and professional manner.
• Perform monthly supplier statement reconciliations.
• Investigate and clear outstanding items.
• Respond to supplier queries in a timely and professional manner.
• Create and update supplier records.
• Verify supplier details and supporting documentation.
• Maintain compliance with internal controls for supplier onboarding and changes to banking information

Weekly Payment Runs

• Prepare weekly payment run reports for review and approval.
• Ensure invoices selected for payment comply with company policies and approval requirements.
• Issue remittance advice where required.

Skills & Experience

• Must be Graduate of Accountancy, Finance or any related business course
• With 2 to 4 years’ experience in handling end-to-end Accounts Payable Transactions (Invoice Processing, Purchase Order Matching, Supplier Reconciliations, Vendor Master Maintenance and Weekly Payment Runs)
• Experience supporting Australian businesses/client is required for this position
• Experience in Xero Accounting Software preferred
• Experience processing high volumes of invoices
• Strong attention to detail and accuracy.
• Ability to work independently and manage competing priorities
• Experience using ERP systems and approval workflows.
• Must be willing to work in a full-time working on-site arrangements
• Must be willing to work in a Morning Shift
• Must be willing to work in BGC