Accounts Payable Officer

Chempro QLD Pty Ltd; Metro Manila; On-site; PHP 300,000 - 420,000; Full time

Job summary

Chempro QLD Pty Ltd in Metro Manila, Philippines, is seeking an Accounts Payable Officer to manage supplier invoices and payments with accuracy and timeliness. You will coordinate with store managers and suppliers to ensure approvals align with policy and terms.

This role requires at least 2 years in AP or finance admin, strong reconciliation, and proficiency with Excel and Xero. You will handle high volumes, respond to inquiries, and onboard new suppliers while maintaining solid vendor

Qualifications

• Minimum 2 years in accounts payable or finance administration.
• Ability to process high volumes of invoices accurately and efficiently.
• Strong reconciliation skills with attention to detail.
• Proficient in Microsoft Excel, Word, and Outlook.
• Experience with accounting software (e.g. Xero).
• Excellent organisational and time management skills with ability to meet deadlines.
• Clear written and verbal communication for supplier/stakeholder engagement.
• Desirable: multi-entity or high-volume AP experience.
• Desirable: exposure to invoice and statement matching processes.

Responsibilities

• Receive, verify, and process supplier invoices.
• Ensure invoices are approved by store management prior to payment.
• Prepare and execute payment runs (EFT, BPAY) within terms.
• Follow up with suppliers for missing or overdue invoices.
• Manage the AP inbox and respond to queries.
• Perform monthly supplier statement reconciliations.
• Identify and resolve discrepancies, duplicate payments, or unallocated credits.
• Maintain relationships with suppliers and respond to payment inquiries.
• Liaise with internal departments to resolve disputes and obtain approvals.
• Onboard new suppliers by verifying banking details.

Skills

Accounts payable

High-volume processing

Attention to detail

Time management

Vendor communication

Reconciliation

Problem solving

Organizational skills

Team collaboration

Tools

Microsoft Excel

Microsoft Word

Outlook

Xero

Job description

About the role

The Accounts Payable Officer is responsible for the accurate and timely processing of all supplier invoices and payments. This role plays a key part in maintaining the financial integrity of the organisation by ensuring that payables are managed in accordance with company policy, supplier agreements, and regulatory requirements. The position works closely with internal teams and external suppliers to resolve queries and support the broader finance function.

Key responsibilities

• Receive, verify, and process supplier invoices

• Ensure all invoices are approved by store management prior to payment

• Prepare and execute payment runs (EFT, BPAY) within agreed supplier payment terms

• Proactively follow up with suppliers for missing or overdue invoices

• Manage the AP inbox, responding to supplier and internal queries in a timely manner

• Perform monthly supplier statement reconciliations to ensure all accounts are accurate and up to date

• Identify and resolve discrepancies, duplicate payments, or unallocated credits

• Maintain strong working relationships with suppliers, responding promptly to payment enquiries

• Liaise with internal departments to resolve invoice disputes and obtain approvals

• Onboard new suppliers by collecting and verifying banking details in accordance with company policy

About you

• Minimum 2 years of experience in an accounts payable or finance administration role

• Demonstrated ability to process high volumes of invoices accurately and efficiently

• Strong reconciliation skills with a high level of attention to detail

• Proficient in Microsoft Excel, Word, and Outlook

• Experience with accounting software (e.g. Xero)

• Excellent organisational and time management skills with the ability to meet competing deadlines

• Clear written and verbal communication skills for supplier and stakeholder engagement

• Desirable: Experience in a multi-entity or high-volume AP environment

• Desirable: Exposure to invoice and statement matching processes