Accounts Payable Officer | WFH (A-BJ)

Sourcefit Philippines, Inc.; Quezon City; Remote; PHP 335,000 - 603,000; Full time

Job summary

Sourcefit Philippines, Inc. is seeking an Accounts Payable Officer to join our Finance team. You will ensure timely, accurate processing of supplier invoices, payments and records, while maintaining strong vendor relationships and data integrity.

You will drive automation improvements, support month-end close, and help achieve efficient, compliant AP operations in a fast-paced environment.

Qualifications

• Proven experience in end-to-end accounts payable processes, including invoice processing, payment runs, reconciliations, and accruals.
• Experience in a fast-paced FMCG environment with supplier dynamics and cost control.
• Hands-on experience with AP automation tools, preferably OCR-enabled platforms.
• Working knowledge of ERP systems, especially Infor M3 or similar.
• Ability to prepare and post accruals and support month-end close.

Responsibilities

• Invoice Processing via AP Automation: accurately process supplier invoices with timely approvals and controls.
• Non-PO Invoice Coding: code non-PO invoices to correct GL accounts ensuring budget alignment.
• Monthly Accrual Journals: post accruals for unreceived invoices and related items.
• Payment Execution: run scheduled payments with accuracy and timeliness.
• Supplier Reconciliation: reconcile statements and resolve discrepancies.
• Expense Management: process employee expense claims per policy.
• System Optimisation: identify automation opportunities and work with IT/Finance to implement.
• Data Integrity and Record Keeping: maintain up-to-date AP records.
• Vendor Relations: communicate with suppliers to resolve queries.
• Compliance and Reporting: adhere to tax, audit, and internal policies; assist month-end close.

Skills

Accounts payable

AP automation

Excel proficiency

Attention to detail

Problem solving

Communication

Collaboration

Tools

Infor M3 ERP

OCR-enabled AP platform

Job description

POSITION SUMMARY

The Accounts Payable Officer is a key role within the Finance team, responsible for ensuring timely, accurate, and compliant processing of supplier invoices, payments, and financial records. This role supports the company's financial integrity by maintaining strong vendor relationships, safeguarding data accuracy, and contributing to ongoing automation and continuous improvement initiatives. As part of a dynamic and fast-paced environment, the Accounts Payable Officer plays a critical part in delivering reliable financial operations that support business growth and operational excellence.

JOB DETAILS

• Work from home

• Monday to Friday | 5:30 AM to 2:30 PM Manila Time

• Will Follow AU Holidays

KEY RESPONSIBILITIES:

• Invoice Processing via AP Automation: Accurately process supplier invoices using our AP automation platform, ensuring timely approvals and compliance with internal controls.

• Non-PO Invoice Coding: Review and code non-purchase order invoices to the correct general ledger accounts, ensuring alignment with budget and cost centre allocations.

• Monthly Accrual Journals: Prepare and post monthly accrual journals for unreceived invoices and other AP-related accruals to ensure accurate financial reporting.

• Payment Execution: Prepare and execute scheduled payment runs, ensuring accuracy and timeliness across all transactions.

• Supplier Reconciliation: Conduct regular reconciliations of supplier statements and resolve discrepancies promptly.

• Expense Management: Review and process employee expense claims in accordance with company policy.

• System Optimisation: Identify opportunities to enhance and expand automation within the AP function, working closely with IT and Finance to implement improvements.

• Data Integrity and Record Keeping: Maintain accurate and up-to-date records of all AP transactions.

• Vendor Relations: Communicate effectively with suppliers to resolve queries and maintain strong working relationships.

• Compliance and Reporting: Ensure adherence to tax regulations, audit requirements, and internal policies; support month-end close and reporting activities.

• Process Improvement: Champion initiatives to streamline AP workflows, reduce manual tasks,

QUALIFICATIONS:

• Proven experience in end-to-end accounts payable processes, including invoice processing, payment runs, reconciliations, and accruals.

• Prior experience in a fast-paced FMCG environment, with an understanding of supplier dynamics, cost control, and operational urgency.

• Hands-on experience with AP automation tools, preferably with OCR capabilities or similar platforms, with a strong understanding of automated invoice workflows.

• Working knowledge of Infor M3 ERP or similar enterprise systems, with confidence navigating financial modules and coding transactions.

• Experience coding non-PO invoices to the general ledger, with a solid grasp of cost centre and account structures.

• Ability to prepare and post monthly accrual journals and support financial close activities.

• Strong proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis; working knowledge of Word and Outlook.

• A continuous improvement approach, with a track record of identifying and implementing automation or efficiency gains in AP processes.

• Strong attention to detail and problem-solving skills, with the ability to investigate and resolve discrepancies independently.

• Clear and professional communication style, with the ability to liaise effectively with internal stakeholders and external suppliers.

• A collaborative attitude and willingness to support broader finance team goals.