Accounts Officer | AU Experience - Onsite (Day Shift, Weekends Off)

Acquire Intelligence; Taguig; On-site; PHP 420,000 - 620,000; Full time

Job summary

Acquire Intelligence is seeking an Accounts Officer (AR/AP) to manage both AP and AR, ensuring timely processing of vendor and debtor accounts, payments, and month-end activities. The role involves maintaining ledgers, reconciling bank and card payments, and supporting a high-volume, transactional finance environment.

You will collaborate with Finance, Sales/BDMs, Customer Service, Distribution Centre, suppliers, customers, banks, and other stakeholders to ensure accurate and efficient financial

Qualifications

• Minimum 5 years of combined Accounts Payable and Accounts Receivable experience.
• Experience in a product-based company or wholesale industry.
• End-to-end AP and AR processes management.
• Maintain accurate vendor and customer statements and ledgers.
• Experience reconciling payments across multiple accounts.
• Ability to multitask across competing AP and AR deadlines.
• Experience collaborating with Sales, Customer Service, and finance teams.
• Strong proficiency with SAP and ProSpend is desirable.

Responsibilities

• Assist offshore team with uploading invoices into ProSpend and entry accuracy.
• Follow up invoice entry errors including GL discrepancies.
• Reconcile invoices, vendor statements, and bank payments across multiple bank accounts.
• Create and maintain vendor and debtor accounts in SAP.
• Support month-end processing for AP and AR.
• Liaise with BDMs, Distribution Centre, and Customer Service to support cash flow.

Skills

Attention to detail

Time management

Collaborative

Excellent communicator

AP/AR processes

Multitask

Debtor management

Tools

SAP

ProSpend

Excel

Job description

About the Role

As the Accounts Officer (AR/AP), you will work across both the Accounts Payable and Accounts Receivable functions, ensuring timely and accurate processing of vendor and debtor accounts, payments, reconciliations, and month-end activities.

You will play a hands‑on role in maintaining clean and accurate ledgers, supporting debtor payment targets, reconciling bank and credit card payments, and ensuring invoices and debtor accounts are processed accurately and efficiently.

Working closely with the Finance team, Sales/BDMs, Customer Service, Distribution Centre, suppliers, customers, banks, and other stakeholders, you will help ensure smooth transactional finance operations across the business.

This is an ideal opportunity for an experienced accounts professional who enjoys working across the full transactional finance cycle and managing multiple AP and AR priorities in a high-volume, fast‑paced environment.

Key Responsibilities

Accounts Payable

• Assist the offshore team with uploading and entering invoices into the ProSpend paperless system, ensuring accuracy.

• Proactively follow up on and resolve invoice entry errors, including GL and entity discrepancies.

• Ensure all Purchase Orders and invoices reconcile and elevate discrepancies to the appropriate teams for resolution.

• Create new local and overseas vendors, ensuring all vendor information is accurate and complete.

• Ensure all invoices have the appropriate approvals before processing.

• Reconcile credit card statements and bank payments accurately across multiple bank accounts.

• Maintain clean GL accounts, including clearing accounts and landed costs.

• Ensure invoices are uploaded, approved, and ready for processing within required timelines.

Accounts Receivable

• Develop and monitor debtor accounts, including credit limits, payments, and claims.

• Follow up overdue accounts and claims to maintain a clean and up-to-date debtor ledger.

• Review customer credit limits and payment history and take appropriate action when required.

• Support payment resolution for outstanding local and overseas debts, including following up with customers and responding to inbound enquiries.

• Issue stop-supply or final demand letters when required.

• Reconcile group accounts, including eCommerce accounts, to maintain accurate and up-to-date ledgers.

• Create new debtor accounts and assist with opening and closing accounts in SAP.

• Ensure debtor accounts are correctly set up and maintained, including updates relating to PPSR and insurance.

• Process assigned claims, credits, and rebates.

• Upload debtor financing each week and complete the required month‑end reconciliations.

• Liaise with BDMs, the Distribution Centre, and Customer Service to support sales targets and cash flow forecasting.

Month-End & General Finance Processing

• Review and action emails and enquiries across own, Accounts Payable, Accounts Receivable, and shared finance inboxes.

• Ensure all invoice and debtor processing and reconciliations are completed ahead of month‑end.

• Support efficient and accurate end‑of‑month processing across both AP and AR.

• Reconcile credit card statements, vendor statements, and bank payments.

• Balance debtor financing and follow up payments that have not yet been received.

• Provide ad‑hoc support to the CFO, Finance Manager, AP Manager, and AR Manager during month‑end processing.

• Assist with ad‑hoc AP, AR, reconciliation, and data entry activities as required.

• Attend Sales/AR and AP meetings to discuss requirements and coordinate activities across departments.

• Contribute to the development of new processes and continuous improvement across the Finance & Administration team.

What We’re Looking For

Experience

• Minimum 5 years of combined Accounts Payable and Accounts Receivable experience.

• Ideally, experience within a product‑based company or wholesale industry.

• Proven experience managing end‑to‑end AP and AR processes, from invoice/debtor entry through to reconciliation.

• Experience maintaining accurate and up‑to‑date vendor and customer statements and ledgers.

• Experience with bank and credit card payment reconciliation across multiple accounts.

• Experience reconciling payments against invoices with multiple product or purchase lines.

• Experience managing debtor accounts, including credit limits, overdue payments, claims, credits, and rebates.

• Ability to prioritize and multitask across competing AP and AR deadlines.

• Experience working closely with Sales, Customer Service, Distribution Centre, suppliers, and customers.

• Ability to thrive in a high‑volume and fast‑paced environment while maintaining a high level of accuracy.

Technical Skills

• Working knowledge of an ERP/finance system, with SAP experience desirable.

• Working knowledge of an invoice entry/approval system, with ProSpend experience desirable.

• Sound knowledge of Microsoft Office Suite, particularly Excel.

• Strong reconciliation, financial processing, and data entry skills.

• Ability to work accurately across multiple accounts, ledgers, invoices, and payment records.

What Will Make You Successful

We’re looking for someone who is:

• Highly attentive to detail and committed to maintaining a high level of accuracy.

• Proactive, organized, and able to effectively plan and prioritize tasks with their manager.

• Energetic with exceptional time management skills.

• A fast learner who can quickly adapt to new processes and ways of working.

• A collaborative team player who shares ideas and works well with colleagues.

• An exceptional communicator who can engage confidently with suppliers, customers, BDMs, and internal departments.

• Comfortable moving between different Accounts Payable and Accounts Receivable functions while maintaining accuracy.

• Debtor and supplier focused, with a “nothing is too much trouble” attitude.

• Committed to accountability, responsibility, teamwork, customer focus, and continuous improvement.

• Interested in learning, developing new skills, and growing within the company.

Why Join Us?

• Join an established Australian organization and be part of its Finance & Administration team.

• Gain hands‑on exposure across both Accounts Payable and Accounts Receivable.

• Work closely with Finance leaders and multiple business functions.

• Develop your experience across reconciliations, debtor management, collections, month‑end processing, and transactional finance.

• Clear career pathways toward Senior Accounts Officer, Assistant Accountant, or Finance Manager.

• Monday to Friday | Day Shift | Weekends Off

• Onsite work at Uptown BGC

If you’re an experienced Accounts Payable and Accounts Receivable professional who takes pride in accuracy, enjoys a hands‑on role across the full transactional finance cycle, and thrives in a fast‑paced environment, we’d love to hear from you.