Accounts Payable Officer

Sourcefit; Quezon City; Remote; PHP 335,000 - 580,000; Full time

Job summary

Sourcefit is seeking an Accounts Payable Officer to join our Finance team in a fast-paced environment. You will process supplier invoices, manage payments, and ensure data accuracy while upholding internal controls.

This role emphasizes automation, vendor relations, month-end close support, and compliance with tax rules. The position offers work-from-home hours aligned with Manila time; AU holidays observed.

Qualifications

• Experience in end-to-end accounts payable processes including invoices, payments, reconciliations and accruals.
• Experience in fast-paced FMCG environments, with understanding of supplier dynamics and cost control.
• Hands-on with AP automation tools, OCR capabilities, and automated invoice workflows.
• Knowledge of ERP systems and enabling financial module navigation.

Responsibilities

• Process supplier invoices via AP automation platform with timely approvals and controls.
• Code non-PO invoices to correct GL accounts and align with budgets.
• Prepare and post monthly accrual journals for unreceived invoices.
• Prepare and execute scheduled payment runs with accuracy.
• Reconcile supplier statements and resolve discrepancies promptly.
• Review and process employee expense claims per policy.
• Identify opportunities to expand automation within AP with IT/Finance.
• Maintain accurate AP records and data integrity.

Skills

Accounts payable

AP automation

Infor M3 ERP

Excel

Vendor relations

Tax compliance

Process improvement

Communication

OCR tooling

Tools

OCR/AP automation tools

Infor M3 ERP

Job description

POSITION SUMMARY

The Accounts Payable Officer is a key role within the Finance team, responsible for ensuring timely, accurate, and compliant processing of supplier invoices, payments, and financial records. This role supports the company’s financial integrity by maintaining strong vendor relationships, safeguarding data accuracy, and contributing to ongoing automation and continuous improvement initiatives. As part of a dynamic and fast-paced environment, the Accounts Payable Officer plays a critical part in delivering reliable financial operations that support business growth and operational excellence.

JOB DETAILS

• Work from home
• Monday to Friday | 5:30 AM to 2:30 PM Manila Time
• Will Follow AU Holidays

KEY RESPONSIBILITIES

• Invoice Processing via AP Automation: Accurately process supplier invoices using our AP automation platform, ensuring timely approvals and compliance with internal controls.
• Non-PO Invoice Coding: Review and code non-purchase order invoices to the correct general ledger accounts, ensuring alignment with budget and cost centre allocations.
• Monthly Accrual Journals: Prepare and post monthly accrual journals for unreceived invoices and other AP-related accruals to ensure accurate financial reporting.
• Payment Execution: Prepare and execute scheduled payment runs, ensuring accuracy and timeliness across all transactions.
• Supplier Reconciliation: Conduct regular reconciliations of supplier statements and resolve discrepancies promptly.
• Expense Management: Review and process employee expense claims in accordance with company policy.
• System Optimisation: Identify opportunities to enhance and expand automation within the AP function, working closely with IT and Finance to implement improvements.
• Data Integrity and Record Keeping: Maintain accurate and up-to-date records of all AP transactions.
• Vendor Relations: Communicate effectively with suppliers to resolve queries and maintain strong working relationships.
• Compliance and Reporting: Ensure adherence to tax regulations, audit requirements, and internal policies; support month-end close and reporting activities.
• Process Improvement: Champion initiatives to streamline AP workflows, reduce manual tasks,

QUALIFICATIONS

• Proven experience in end-to-end accounts payable processes, including invoice processing, payment runs, reconciliations, and accruals.
• Prior experience in a fast-paced FMCG environment, with an understanding of supplier dynamics, cost control, and operational urgency.
• Hands‑on experience with AP automation tools, preferably with OCR capabilities or similar platforms, with a strong understanding of automated invoice workflows.
• Working knowledge of Infor M3 ERP or similar enterprise systems, with confidence navigating financial modules and coding transactions.
• Experience coding non-PO invoices to the general ledger, with a solid grasp of cost centre and account structures.
• Ability to prepare and post monthly accrual journals and support financial close activities.
• Strong proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis; working knowledge of Word and Outlook.
• A continuous improvement approach, with a track record of identifying and implementing automation or efficiency gains in AP processes.
• Strong attention to detail and problem-solving skills, with the ability to investigate and resolve discrepancies independently.
• Clear and professional communication style, with the ability to liaise effectively with internal stakeholders and external suppliers.
• A collaborative attitude and willingness to support broader finance team goals.