Accounts Payable Officer (Australian Market)

Flat Planet Philippines , Inc.; Makati; On-site; PHP 420,000 - 640,000; Full time

Job summary

Flat Planet Philippines, Inc. is seeking an Accounts Payable Officer to ensure accurate and timely processing of supplier invoices and payments within a dynamic finance team.

The role requires 5+ years of AP experience, expertise in Microsoft Dynamics 365 ERP and Continia OCR, and a meticulous approach to controls and compliance. Office-based in Makati, you’ll manage end-to-end AP, vendor onboarding, and month-end close activities.

Qualifications

• Minimum 5 years' experience in Accounts Payable in a medium to large organisation.
• Proven end-to-end AP process knowledge and controls.
• Experience with Microsoft Dynamics 365 ERP and Continia Document Capture (OCR).
• Experience handling high-volume supplier invoices with automated workflows.
• Intermediate to advanced Microsoft Excel skills.

Responsibilities

• Process supplier invoices using Microsoft Dynamics and Continia OCR.
• Match invoices to purchase orders and receiving docs.
• Review OCR-captured invoice data for accuracy.
• Monitor invoice workflow queues and resolve exceptions.
• Resolve invoice discrepancies with vendors and internal stakeholders.
• Prepare payment runs and manage urgent payments.
• Onboard new vendors and maintain vendor master data.
• Perform end-to-end AP tasks and reconciliations.
• Assist with month-end close activities and audits.
• Prepare AP reports and support process improvements.

Skills

Accounts Payable

Microsoft Dynamics 365

Continua OCR

GST knowledge

Excel

Tools

Microsoft Dynamics 365 ERP

Continua Document Capture

Job description

"Ready to Own the Numbers? Join Us as an AP Officer!"\

Position Purpose

The Accounts Payable Officer is responsible for the accurate and timely processing of supplier invoices, payments, and expense claims while ensuring compliance with company policies and financial controls. This role requires a minimum of 5 years' Accounts Payable experience, with demonstrated expertise in Microsoft Dynamics 365 ERP and Continia Document Capture (OCR).

Key Responsibilities

• Process supplier invoices using Microsoft Dynamics and Continia Document Capture (OCR).


• Match invoices to purchase orders and receiving documentation


• Review and validate OCR-captured invoice data.


• Monitor invoice workflow queues and resolve exceptions.


• Resolve invoice discrepancies and exceptions with vendors and internal stakeholders.


• Prepare payment runs for processing and manage urgent payments


• Onboarding of new Vendors and maintenance of vendor master data.


• Accounts Payable end to end tasks


• Reconcile supplier statements and investigate discrepancies.


• Assist with month-end close activities and audits.


• Prepare Accounts Payable reports and support continuous improvement initiatives.

Key Performance Indicators (KPIs)

• Timely invoice processing


• Accuracy of coding and processing


• Completion of month-end and reconciliations per timetable


• Prompt supplier query resolution


• Compliance with policies and audit requirements

Skills and Experience

• Minimum 5 years' experience in an Accounts Payable role within a medium to large organisation.


• Strong knowledge of end-to-end Accounts Payable processes and controls.


• Proven experience using Microsoft Dynamics 365 ERP systems.


• Demonstrated experience with Continia Document Capture (OCR) or equivalent software.


• Experience processing high-volume supplier invoices using automated workflows.


• Intermediate to advanced Microsoft Excel skills.


• Strong understanding of GST and Australian accounting requirements.

Personal Attributes

• High level of integrity, reliability, and professionalism.


• Strong attention to detail and commitment to accuracy.


• Self-motivated and proactive.


• Positive and collaborative team player.


• Excellent communication skills


• Strong problem solving and initiative abilities.


• Ownership and accountability of processes and outcomes.


• Continuous improvement mindset.

Working Relationships

Internal: Chief Financial Officer, Financial Controller, AP Manager, Procurement Team, Operations and Department Managers, Administrative Support Staff.

External: Suppliers and Vendors, Auditors and Service Providers.