Accounts Payable Specialist

Q2 HR Solutions; Taguig; On-site; PHP 420,000 - 600,000; Part time

Job summary

Q2 HR Solutions seeks an experienced Accounts Payable Specialist to support a high-priority AP Backlog Clean-up Project. The role focuses on reviewing and resolving outstanding invoices, reconciling AP open items, investigating discrepancies, and ensuring pending transactions are accurately processed and cleared.

The ideal candidate has solid end-to-end Accounts Payable experience, strong reconciliation and problem-solving skills, and hands-on experience using SAP, Oracle or other ERP systems.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration or related field.
• 3–4 years of accounts payable experience.
• End-to-end AP process, including posting, issue resolution, and reconciliation.
• Hands-on experience with SAP, Oracle or other ERP systems.

Responsibilities

• Review and process open and outstanding invoices and aging transactions.
• Investigate invoices rejected for payment and resolve issues.
• Perform invoice processing and posting within required timelines.
• Conduct reconciliation of AP Open Items, GR/IR, debit balances and related items.
• Identify discrepancies, root causes, and backlog issues affecting processing.
• Review and resolve open procurement and AP tickets with stakeholders.
• Prepare AP reconciliation reports and update backlog status.
• Communicate with internal teams, vendors and suppliers on invoice concerns.
• Maintain documentation of transactions and resolutions.

Skills

End-to-end AP

Reconciliation

Problem solving

Stakeholder coordination

Education

Bachelor's degree in Accounting/Finance/Business Admin

Tools

SAP

Oracle

Job description

About the Role

We are looking for experienced Accounts Payable Specialists to support a high-priority AP Backlog Clean-up Project. The role will focus on reviewing and resolving outstanding invoices, reconciling AP open items, investigating payment-related discrepancies, and ensuring that pending transactions are accurately processed and cleared.

The ideal candidate has solid end-to-end Accounts Payable experience, strong reconciliation and problem-solving skills, and hands‑on experience using SAP, Oracle, or similar ERP systems.

This position is best suited for professionals who can work independently, analyze discrepancies, coordinate effectively with stakeholders, and contribute immediately with minimal supervision.

Key Responsibilities

• Review and process open and outstanding invoices, including current and aging transactions.
• Investigate invoices rejected for payment and resolve processing or documentation issues.
• Perform invoice processing and posting accurately and within required timelines.
• Conduct reconciliation of:
  • AP Open Items
  • Pending Payment Exceptions
  • GR/IR accounts
  • Debit Balances
  • Direct Debit transactions
  • Accrual-related items
• Identify discrepancies, root causes, and outstanding issues affecting invoice or payment processing.
• Review and resolve open procurement and AP‑related tickets or requests.
• Monitor unresolved items and coordinate with relevant stakeholders for timely resolution.
• Prepare AP reconciliation reports and provide updates on backlog status and outstanding items.
• Communicate with internal teams, vendors, suppliers, and other external stakeholders regarding invoice and payment concerns.
• Maintain complete and accurate documentation of transactions, resolutions, and supporting records.
• Support process improvements and recommend solutions for recurring AP issues.
• Ensure compliance with established AP procedures, controls, and service‑level requirements.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• At least 3–4 years of relevant Accounts Payable experience.
• Strong experience handling the end‑to‑end AP process, including:
  • Invoice processing and posting
  • Issue resolution
  • Reconciliation
  • Payment processing
• Strong knowledge of AP reconciliation, particularly AP open items, GR/IR, debit balances, direct debit, accruals, and payment exceptions.
• Hands‑on experience using SAP, Oracle, or other major ERP systems.
• Experience handling aged invoices, backlog clean‑up, or high‑volume AP transactions is highly preferred.
• Strong analytical and problem‑solving skills with the ability to investigate discrepancies and determine appropriate resolutions.
• High level of attention to detail and accuracy.
• Good written and verbal communication skills.
• Comfortable coordinating with multiple internal and external stakeholders.
• Able to work independently and manage multiple priorities within deadlines.

Preferred Candidate Profile

Candidates with experience in any of the following will have an advantage:

• Shared Services or Global Business Services environment
• Multinational organizations
• High‑volume Accounts Payable operations
• AP migration, transition, or backlog clean‑up projects
• Complex reconciliation and exception handling
• Process improvement or root‑cause analysis

Employment Details

• Position: Accounts Payable Specialist
• Number of Openings: 11
• Employment Type: Project‑Based
• Contract Duration: 6 months
• Project: AP Backlog Clean‑up
• Start Date: Immediate / ASAP

Ideal Candidate

We are looking for someone who is not limited to transactional invoice processing. The successful candidate should be able to analyze AP issues, investigate discrepancies, identify root causes, and think beyond standard procedures when resolving outstanding items.