Accounts Payable Specialist

inspiro; Pasig; On-site; PHP 350,000 - 550,000; Full time

Job summary

Inspiro is seeking an Accounts Payable Specialist to support day-to-day AP operations for our clients and business partners. You will process vendor invoices, ensure timely payments, reconcile activity, and maintain financial records with high accuracy in a fast-paced environment.

The role requires attention to detail, the ability to manage multiple clients and deadlines, and strong communication. Proficiency in Excel and Word, experience with QuickBooks or ERP systems, and a 3-year track record

Qualifications

• At least 3 years of Accounts Payable processing experience.
• Experience supporting multiple clients, companies, or business units is preferred.
• Associate or bachelor’s degree in Accounting, Finance, or a related field is a plus.
• Experience with QuickBooks or ERP systems is a plus.

Responsibilities

• Monitor inboxes for vendor invoices, statements, and related correspondence.
• Process a high volume of vendor invoices accurately and on time.
• Review invoices for accuracy, approvals, classification, and supporting documentation.
• Match invoices against purchase orders and receiving records where applicable.
• Code invoices to the appropriate client, company, and GL accounts.
• Prepare weekly vendor payable reports for multiple clients and companies.
• Process check runs, ACH payments, and wire transfers following controls.
• Reconcile vendor statements and investigate discrepancies.
• Maintain vendor records and assist with new vendor setup.

Skills

Accounts Payable

Vendor invoicing

Multi-client support

Excel

Word

Attention to detail

Education

Accounting/Finance degree

Tools

QuickBooks

ERP systems

Job description

We are looking for an Accounts Payable Specialist to support day-to-day accounts payable operations for our client and its business partners.

In this role, you will be responsible for processing vendor invoices, supporting timely and accurate payments, reconciling vendor activity, maintaining financial records, and addressing client and vendor inquiries. The position requires strong attention to detail and the ability to manage multiple clients, companies, priorities, and deadlines in a fast-paced environment

What You'll Do:

• Monitor designated inboxes for vendor invoices, statements, and related correspondence.
• Process a high volume of vendor invoices accurately and on time.
• Review invoices for accuracy, approvals, classification, and supporting documentation.
• Match invoices against purchase orders and receiving records when applicable.
• Code invoices to the appropriate client, company, and general ledger accounts.
• Prepare weekly vendor payable reports for multiple clients and companies.
• Prepare and execute check runs, ACH payments, and wire transfers following established controls.
• Reconcile vendor statements and investigate invoice discrepancies.
• Maintain vendor records and support new vendor setup.
• Obtain W-9 forms and assist with annual 1099 preparation and issuance.
• Respond to client, vendor, and internal inquiries regarding invoices and payments.
• Assist with credit card transaction processing and reconciliation.
• Support month-end close activities, accruals, account reconciliations, and reporting.
• Provide documentation and support for internal and external audits.
• Identify opportunities to improve AP processes and maintain accurate SOPs.

QUALIFICATIONS:

• At least 3 years of Accounts Payable processing experience, preferably in a high-volume environment.
• Experience supporting multiple clients, companies, entities, or business units is preferred.
• Associate or bachelor's degree in Accounting, Finance, or a related field is a plus.
• Transportation or logistics industry experience is a plus.
• Experience with accounting or ERP systems; QuickBooks experience is a plus.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Strong organizational skills and ability to manage large amounts of information.
• High level of accuracy, attention to detail, and follow-through.
• Ability to work independently while collaborating effectively with the team.
• Strong written and verbal communication skills.
• Comfortable working with changing priorities and deadlines.
• Ability to handle confidential financial information with professionalism and sound judgment.