Account Payables Specialist

CallTek; Cebu City; On-site; PHP 260,000 - 380,000; Full time

Job summary

CallTek is seeking an Accounts Payable Specialist to support the finance team by managing vendor invoices, payments, and reconciliations on a project basis in Cebu City, Philippines.

The ideal candidate will review invoices for accuracy, match to purchase orders, maintain vendor records, and assist with month-end close. Strong attention to detail and communication skills are essential, with willingness to work night shifts.

Qualifications

• Proven experience in accounts payable or general accounting.
• BA in Accounting or related degree.
• Familiarity with accounting software (Sage Intacct, SAP).
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication.

Responsibilities

• Review and process vendor invoices for accuracy and compliance with company policies.
• Match invoices to purchase orders and receiving documents.
• Ensure timely and accurate payment of invoices.
• Maintain vendor records and update payment terms as needed.
• Reconcile AP ledger accounts and resolve discrepancies.
• Assist with month-end and year-end closing processes related to AP.
• Communicate with vendors regarding payment status and resolve inquiries.

Skills

Accounts payable

General accounting

Attention to detail

Communication skills

Time management

Independent worker

Education

BA in Accounting

Tools

Sage Intacct

SAP

Job description

The Accounts Payable (AP) Specialist will support the finance department by managing vendor invoices, payments, and reconciliations on a project basis.

Key Responsibilities

• Review and process vendor invoices for accuracy and compliance with company policies
• Match invoices to purchase orders and receive documents
• Ensure timely and accurate payment of invoices
• Maintain vendor records and update payment terms as needed
• Reconcile AP ledger accounts and resolve discrepancies
• Assist with month-end and year-end closing processes related to AP
• Communicate with vendors regarding payment status and resolve inquiries
• Support audits by providing documentation and explanations as required
• Collaborate with internal departments to ensure proper coding and approval of invoices
• Review purchase orders, statements, and invoices to verify amounts owed
• Confirms internal approval of vendor invoices
• Record company credit card expenditures, employee expenses, and complete reconciliations
• Written and verbal communication with vendors to manage accounts, both internal and external
• Assistance in processing ACHs and checks
• Ensure financial records are maintained in compliance with accepted policies and procedures, including document storage for reports and working papers
• Participates in monthly close process. Reviews and prepares account reconciliations to ensure they accurately reflect the account's balance in a timely manner
• Weekly invoice processing reports
• Monthly AP reconciliation summaries
• Documentation for audit and compliance purposes
• Timely resolution of vendor inquiries and discrepancies
• Other duties as assigned

The Accounts Payable (AP) Specialist will support the finance department by managing vendor invoices, payments, and reconciliations on a project basis.

Key Responsibilities

• Review and process vendor invoices for accuracy and compliance with company policies
• Match invoices to purchase orders and receive documents
• Ensure timely and accurate payment of invoices
• Maintain vendor records and update payment terms as needed
• Reconcile AP ledger accounts and resolve discrepancies
• Assist with month-end and year-end closing processes related to AP
• Communicate with vendors regarding payment status and resolve inquiries
• Support audits by providing documentation and explanations as required
• Collaborate with internal departments to ensure proper coding and approval of invoices
• Review purchase orders, statements, and invoices to verify amounts owed
• Confirms internal approval of vendor invoices
• Record company credit card expenditures, employee expenses, and complete reconciliations
• Written and verbal communication with vendors to manage accounts, both internal and external
• Assistance in processing ACHs and checks
• Ensure financial records are maintained in compliance with accepted policies and procedures, including document storage for reports and working papers
• Participates in monthly close process. Reviews and prepares account reconciliations to ensure they accurately reflect the account's balance in a timely manner

Deliverables

• Weekly invoice processing reports
• Monthly AP reconciliation summaries
• Documentation for audit and compliance purposes
• Timely resolution of vendor inquiries and discrepancies
• Other duties as assigned

Requirements

• Proven experience in accounts payable or general accounting, or a BA in Accounting
• Minimum 1 year of experience in Accounts Payable or/and Accounting
• Familiarity with accounting software (e.g., SageIntact, SAP, other)
• Strong attention to detail and organizational skills
• Ability to work independently and manage time effectively
• Excellent communication skills
• Attention to detail
• Knowledge of accounting practices, procedures and generally accepted accounting principles
• Skill in performing detailed numerical computations
• Skill in both verbal and written communication. Ability to perform well in a team environment, including sharing information and assisting others with close and reporting duties to meet monthly deadlines
• Courage to report issues and offer analysis of the issues and possible solutions
• Ability to offer helpful suggestions to improve overall efficiency and effectiveness
• Skill in the use of computer hardware and software
• Willing to work night shift