US Accounts Payable Specialist

Claymore Solutions Corporation; Taguig; On-site; PHP 446,000 - 725,000; Full time

Job summary

Claymore Solutions Corporation in Metro Manila is seeking an Accounts Payable Specialist to manage full-cycle AP, ensuring accurate vendor invoicing, timely payments, and strong vendor relationships in a fast-paced environment.

You will design end-to-end AP processes, oversee vendor onboarding, 1099 reporting, month-end close support, and strive to streamline workflows while maintaining audit-ready records.

Qualifications

• 3+ years of hands-on accounts payable or general accounting experience.
• Experience with vendor onboarding, including collection, verification, and management of W-9s and related tax documentation.
• Ability to design AP processes with dual-approval controls.
• Strong understanding of procure-to-pay cycle and three-way matching.
• Advanced Excel/Google Sheets skills (VLOOKUPs, pivot tables, data reconciliation).

Responsibilities

• Process and review vendor invoices for accuracy, proper coding, and approvals.
• Design and maintain an end-to-end AP process with dual approvals and on-time payments.
• Manage vendor onboarding, including collection and verification of documentation (W-9s, banking details, tax classifications).
• Prepare and execute weekly and ad hoc payment runs (ACH, wire, check, virtual card).
• Reconcile AP sub-ledger to the general ledger monthly and resolve discrepancies.
• Manage the 1099 reporting process for year-end filings.
• Respond to vendor inquiries and resolve invoice/payment discrepancies; maintain vendor relationships.
• Maintain audit-ready AP records and documentation.
• Assist with month-end and year-end close activities, including accruals and expense analysis.
• Identify opportunities to streamline AP processes and strengthen internal controls.

Skills

Excel/Google Sheets

Attention to detail

Organizational skills

Time management

Communication skills

Vendor onboarding expertise

Procure-to-pay knowledge

Three-way matching

Tools

Zip (procurement platform)

NetSuite ERP

Job description

About the role

We are looking for a detail-oriented and proactive Accounts Payable Specialist to manage the full cycle of accounts payable operations. In this role, you will be responsible for ensuring accurate and timely processing of vendor invoices, maintaining strong vendor relationships, and building efficient AP workflows that support the organization’s financial integrity. The ideal candidate brings hands-on experience designing processes from the ground up and thrives in a fast-paced environment.

Key responsibilities

• Process and review vendor invoices for accuracy, proper coding, and appropriate approvals before payment

• Design and maintain an end-to-end AP process that ensures all payments are made on time and in compliance with company policy, including dual-approval workflows

• Manage vendor onboarding, including collection and verification of required documentation (W-9s, banking details, tax classifications, and vendor agreements)

• Prepare and execute weekly and ad hoc payment runs (ACH, wire, check, virtual card)

• Reconcile AP sub-ledger to the general ledger on a monthly basis and resolve discrepancies promptly

• Manage the 1099 reporting process, ensuring accurate and timely year-end filings

• Respond to vendor inquiries, resolve invoice and payment discrepancies, and maintain positive vendor relationships

• Maintain organized and audit-ready AP records and documentation

• Assist with month-end and year-end close activities, including accruals and expense analysis

• Identify opportunities to streamline AP processes, reduce cycle times, and strengthen internal controls

About you

• 3+ years of hands-on accounts payable or general accounting experience

• Demonstrated experience in vendor onboarding, including collection, verification, and management of W-9s and related tax documentation

• Proven ability to design and implement AP processes that ensure payments are made on time with appropriate dual-approval controls

• Strong understanding of the full procure-to-pay cycle and three-way matching

• High proficiency in Excel/Google Sheets (VLOOKUPs, pivot tables, data reconciliation)

• Strong attention to detail and ability to manage high invoice volumes with accuracy

• Excellent organizational and time-management skills with the ability to meet strict deadlines

• Clear and professional written and verbal communication skills

• Familiarity with Zip (procurement and spend management platform) - preferred

• Familiarity with NetSuite (ERP, particularly the AP and vendor management modules) - preferred