Accounts Payable Specialist

PeoplePro Outsourcing Solutions; Cebu City; On-site; PHP 320,000 - 440,000; Full time

Benefits offered by this job

Leave entitlements

SSS/PhilHealth/Pag-IBIG

Free daily meals

Fixed weekends off

13th-month pay

Night differential 10%

Fun and supportive work culture

Job summary

PeoplePro Outsourcing Solutions is seeking an Accounts Payable Specialist to manage invoice processing, ensure timely payments, and maintain strong vendor relationships. You will work in a fast-paced finance team, driving accuracy and efficiency across AP activities.

Responsibilities include data entry, dispute resolution, payment runs, and audit-ready record-keeping, with a focus on compliance and continuous process improvement. English communication is essential.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• Strong understanding of basic accounting principles and AP processes.
• Proficient with financial systems and quick to learn new software.
• High accuracy, detail-oriented, and organized.
• Strong English communication skills.

Responsibilities

• Review, classify, and process a high volume of invoices with completeness.
• Enter invoice data timely into the financial system aligning with PO terms.
• Collaborate with vendors to resolve discrepancies and inquiries.
• Assist in preparing and validating payment runs with proper approvals.
• Maintain audit-ready AP records complying with internal controls and regs.
• Investigate and reconcile invoice and payment issues to avoid delays.
• Coordinate with procurement and operations to verify financial data.
• Ensure compliance with financial procedures across departments.
• Generate regular AP reports, aging summaries, and KPIs.
• Participate in process improvements within accounts payable.

Skills

Accounting basics

Accounts Payable

Attention to detail

English communication

Software adaptability

Education

Bachelor's degree in Accounting

Tools

ERP systems

Job description

About the role

We are seeking a proactive and meticulous Accounts Payable Specialist to join our growing finance team. In this role, you'll play a key part in managing invoice processing, ensuring timely payments, and maintaining strong vendor relationships. You'll thrive in a fast-paced, collaborative environment and help make processes more efficient.

Key responsibilities

• Accurately review, classify, and process a high volume of incoming invoices, ensuring completeness (e.g., proper mandate, correct billing entity, and valid purchase orders)

• Timely entry of invoice data into the financial system, ensuring alignment with PO or contractual terms while maintaining a high level of accuracy

• Collaborate with vendors to resolve invoice discrepancies, respond to inquiries, and ensure a smooth and professional payment process

• Assist in preparing and validating payment runs, ensuring proper approvals and compliance with company policies

• Maintain organized and audit-ready AP records, ensuring compliance with internal controls, tax, and regulatory requirements

• Investigate and reconcile invoice and payment issues, proactively identifying and correcting errors to avoid delays

• Work closely with procurement, operations, and other departments to verify and validate financial data

• Collaborate with internal departments to resolve discrepancies and ensure compliance with financial procedures

• Assist in generating regular AP reports, aging summaries, and other metrics as needed by the finance team

• Contribute to process improvement initiatives within the accounts payable function, helping to streamline workflows and enhance efficiency

About you

• Bachelor's degree in Accounting, Finance, or a related field

• Strong understanding of basic accounting principles and accounts payable processes

• Proficient in using financial systems and able to quickly adapt to new software

• High level of accuracy, attention to detail, and organizational skills

• Strong communication skills in English (clear pronunciation is essential)

• Professional, dependable, and solutions-oriented mindset

Benefits

• Leave Entitlement: 15 paid leaves/year, in addition to Philippine holidays

• Government-Mandated Benefits: SSS, PhilHealth, Pag-IBIG

• Free Daily Company Meals

• Fixed Weekends Off

• 13th-Month Pay

• Night Differential: 10% of hourly rate

• Fun and Supportive Work Culture: Join a young, dynamic team where your contributions truly make a difference