Accounts Payable Analyst (URGENT)

Hipolito Sagun CPAs and Co.; Makati; On-site; PHP 350,000 - 550,000; Full time

Job summary

Hipolito Sagun CPAs and Co. is seeking an Accounts Payable Analyst to accurately process supplier invoices, employee reimbursements, and other AP transactions. You will ensure proper approvals, postings, and timely payments while maintaining organized records.

The role requires experience in AP or related finance functions, familiarity with ERP systems (SAP/Oracle/NetSuite/QuickBooks), and strong Excel and communication skills. A bachelor's degree in a related field is required.

Qualifications

• Bachelor's degree in Accountancy, Accounting Technology, Financial Management, Business Administration, or related business course.
• At least 1 year of experience in Accounts Payable, General Accounting, or similar finance role; fresh graduates with strong accounting fundamentals may be considered.
• Basic understanding of accounting principles, particularly accounts payable, expense recognition, and account reconciliation.
• Familiarity with invoice processing, vendor reconciliation, and payment processing is preferred.
• Knowledge of Philippine taxation, particularly withholding taxes and VAT, is an advantage.
• Experience with ERP or accounting systems such as SAP, Oracle, NetSuite, QuickBooks, or similar systems is an advantage.
• Proficient in Microsoft Excel and other Microsoft Office applications.
• Good analytical and problem-solving skills with strong attention to detail.
• Able to organize and process a high volume of transactions while maintaining accuracy.
• Good written and verbal communication skills.

Responsibilities

• Receive, review, validate, and process supplier invoices and other payment requests.
• Verify invoices against purchase orders, receiving documents, contracts, and other supporting documents, as applicable.
• Ensure appropriate approvals are obtained prior to invoice posting and payment.
• Perform proper account coding and record AP transactions accurately in the accounting or ERP system.
• Process employee reimbursements, advances, and other expense-related transactions.
• Prepare invoices and approved transactions for scheduled payment runs.
• Monitor outstanding invoices and ensure payments are processed within agreed payment terms.
• Perform vendor statement and account reconciliations and investigate discrepancies.
• Coordinate with vendors, procurement, operations, and other internal departments regarding invoice and payment concerns.
• Assist in resolving duplicate invoices, payment discrepancies, credit memos, and other AP-related issues.

Skills

Excel

Attention to detail

Analytical thinking

Communication skills

High volume processing

Problem solving

Education

Bachelor's degree in accounting or related field

Tools

SAP

Oracle

NetSuite

QuickBooks

Job description

About the role

The Accounts Payable (AP) Analyst is responsible for the accurate and timely processing of supplier invoices, employee reimbursements, and other accounts payable transactions. The role ensures that payments are properly supported, approved, recorded, and processed in accordance with company policies and established accounting procedures. The AP Analyst will also assist in vendor account reconciliation, resolution of invoice and payment issues, month-end closing activities, and maintenance of accurate accounts payable records.

Key responsibilities

• Receive, review, validate, and process supplier invoices and other payment requests.

• Verify invoices against purchase orders, receiving documents, contracts, and other supporting documents, as applicable.

• Ensure appropriate approvals are obtained prior to invoice posting and payment.

• Perform proper account coding and record AP transactions accurately in the accounting or ERP system.

• Process employee reimbursements, advances, and other expense-related transactions.

• Prepare invoices and approved transactions for scheduled payment runs.

• Monitor outstanding invoices and ensure payments are processed within agreed payment terms.

• Perform vendor statement and account reconciliations and investigate discrepancies.

• Coordinate with vendors, procurement, operations, and other internal departments regarding invoice and payment concerns.

• Assist in resolving duplicate invoices, payment discrepancies, credit memos, and other AP-related issues.

About you

• Bachelor's degree in Accountancy, Accounting Technology, Financial Management, Business Administration, or other related business course.

• At least 1 year of experience in Accounts Payable, General Accounting, or a similar finance role; fresh graduates with strong accounting fundamentals may also be considered.

• Basic understanding of accounting principles, particularly accounts payable, expense recognition, and account reconciliation.

• Familiarity with invoice processing, vendor reconciliation, and payment processing is preferred.

• Knowledge of Philippine taxation, particularly withholding taxes and VAT, is an advantage.

• Experience with ERP or accounting systems such as SAP, Oracle, NetSuite, QuickBooks, or similar systems is an advantage.

• Proficient in Microsoft Excel and other Microsoft Office applications.

• Good analytical and problem-solving skills with strong attention to detail.

• Able to organize and process a high volume of transactions while maintaining accuracy.

• Good written and verbal communication skills.