Accounts Payable Assistant

Corporate Directors, Inc.; Manila; On-site; PHP 335,000 - 614,000; Full time

Job summary

Corporate Directors, Inc. seeks an Accounts Payable Specialist to ensure accurate, timely processing of vendor invoices, payroll and other payments in line with company policies and regulatory requirements.

You will maintain organized records, manage supplier master data, and support audit activities by preparing schedules and coordinating with auditors. The role requires strong analytical, communication, and systems skills with strict confidentiality.

Qualifications

• Strong understanding of accounting principles and AP processes.
• Accurate, complete documentation of financial transactions.
• Analytical skills to identify discrepancies and drive improvements.
• Effective communication with internal teams and suppliers.
• Ability to manage multiple tasks and meet deadlines.
• Proficiency in accounting software and MS Office applications.
• Maintain confidentiality of financial information.
• Keep organized records and proper filing for audits.

Responsibilities

• Review, verify, and record accounts payable transactions in the system.
• Ensure invoices and supporting documents are complete and compliant.
• Prepare payment summaries and schedules for approval.
• Process and upload payments via online banking platform.
• Coordinate with suppliers for proof of payment and Form 2307.
• Maintain and audit supplier master data in the system.
• Assist in audit schedules and coordinate with external auditors.
• Process payroll transactions and upload payroll files for approval.
• Compute salaries, deductions, and government remittances with confidentiality.

Skills

Accounting Knowledge

Attention to Detail

Analytical and Problem-Solving Skills

Communication Skills

Time Management

Systems Proficiency

Integrity and Confidentiality

Organization Skills

Teamwork

Tools

Accounting software

Online banking

Microsoft Excel

Microsoft Office

Job description

The Accounts Payable Specialist is responsible for the accurate, timely, and efficient processing of vendor invoices, payroll and other payments. This role ensures compliance with company policies, accounting standards, and regulatory requirements while maintaining accurate financial records. The Accounts Payable Specialist also collaborates with internal departments and external vendors to resolve payment-related issues and support the organization's overall financial operations.

Key Skills

• Accounting Knowledge: Strong understanding of accounting principles, accounts payable processes, and financial reporting.
• Attention to Detail: Ensures accuracy, completeness, and proper documentation of financial transactions and records.
• Analytical and Problem-Solving Skills: Identifies discrepancies, resolves issues, and supports process improvements.
• Communication Skills: Effectively communicates and coordinates with internal teams, suppliers, and other stakeholders.
• Time Management: Manages multiple tasks efficiently and meets payment and reporting deadlines.
• Systems Proficiency: Proficient in accounting software, online banking platforms, Microsoft Excel, and other Microsoft Office applications.
• Integrity and Confidentiality: Maintains professionalism and safeguards confidential financial and company information.
• Organization Skills: Maintains well-organized records and ensures proper filing of financial documents.
• Teamwork: Works collaboratively with colleagues and supports the achievement of departmental goals.

NATURE AND SCOPE OF WORK

Accounts Payable (AP)

Review, verify, and record accounts payable transactions in the company's accounting system, ensuring accuracy and completeness.

Ensure all invoices, payment requests, and supporting documents and information are complete, accurate, properly authorized, and compliant with company policies and regulatory requirements.

Prepare payment request summaries and supporting schedules for management review and approval.

Process and upload approved payments through the company's online banking platform for the appropriate authorization.

Coordinate with suppliers by sending proof of payment and applicable BIR Form 2307 in a timely manner.

Maintain organized, accurate, and up-to-date accounts payable records, files, and supporting documentation for audit and reference purposes.

Create, update, and maintain supplier master data in the accounting system, ensuring the accuracy and completeness of vendor information.

Audit Support

Assist in the preparation and organization of audit schedules and supporting documents.

Coordinate with external auditors during annual and special audits.

Respond to audit inquiries and provide requested documentation in a timely manner.

Support the implementation of audit recommendations and process improvements.

Payroll and Government Remittances

Process payroll transactions based on approved records in ICD’s accounting system.

Upload payroll files to UnionBank (UB) for approval and processing.

Ensure accurate computation of employee salaries, deductions, benefits, and loan repayments, including the deduction of loans and monitoring of remittances and outstanding balances with the relevant government agencies.[CD1] [FD2]

Process and monitor remittances of mandatory government contributions, including SSS, PhilHealth, Pag-IBIG, and withholding taxes.

Maintain payroll records and ensure confidentiality of employee information.