Accounts Payable Specialist

Top Source Executive Search; Metro Manila; Hybrid; PHP 300,000 - 460,000; Full time

Job summary

Top Source Executive Search is seeking an Accounts Payable Specialist to join our Shared Services team in Makati City, Metro Manila. The role covers invoice processing, vendor payments, reconciliations, and compliance, with a focus on accuracy and timely delivery.

The position requires a detail-oriented, organized professional with at least 2 years of AP experience and experience handling international vendors. Work setup is onsite/hybrid in a fast-paced environment.

Qualifications

• Bachelor's Degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum of 2 years of Accounts Payable experience, preferably within a BPO, shared services, captive, or multinational organization.
• Experience handling international vendors and high-volume invoice processing is preferred.
• Exposure to end-to-end AP processes and month-end activities is an advantage.
• Experience with ERP systems such as SAP, Oracle, NetSuite, Microsoft Dynamics, Workday, or similar platforms.
• Familiarity with invoice workflow and procurement systems is preferred.

Responsibilities

• Review, validate, and process supplier invoices accurately and within SLAs.
• Perform three-way matching of purchase orders, invoices, and receipts where applicable.
• Verify coding, approvals, and supporting documentation before processing.
• Resolve invoice discrepancies and exceptions with vendors and internal stakeholders.

Skills

Detail-oriented

Organized

Strong communication skills

Customer service

Education

Bachelor's Degree in Accounting, Finance, Business Administration, or related field

Tools

SAP

Oracle

NetSuite

Microsoft Dynamics

Workday

Job description

ACCOUNTS PAYABLE SPECIALIST

POSITION SUMMARY

We are seeking a detail-oriented and highly organizedAccounts Payable Specialistto join our growing Shared Services team. The successful candidate will be responsible for processing invoices, managing vendor payments, reconciling accounts, travel & expense, credit card/corporate card management and payment cycles and ensuring all financial transactions are recorded accurately and in a timely manner. The role requires strong attention to detail, experience working in high-volume environments, and a commitment to delivering excellent internal and external customer service.

Location: Makati City, Metro Manila

Role Type: Full-time

Work Schedule: Shifting (US/European/APAC Time zones)

Work Setup: Onsite/Hybrid

KEY RESPONSIBILITIES

Invoice Processing

• Review, validate, and process supplier invoices accurately and within agreed service level agreements (SLAs).
• Perform three-way matching of purchase orders, invoices, and receipts where applicable.
• Verify coding, approvals, and supporting documentation before processing.
• Resolve invoice discrepancies and exceptions with vendors and internal stakeholders.

Payment Processing

• Prepare and process weekly, bi-weekly, and monthly vendor payments.
• Ensure timely payments while adhering to company policies and controls.
• Monitor payment runs and investigate failed or rejected transactions.

Vendor Management

• Maintain accurate vendor records and master data.
• Respond promptly to vendor inquiries regarding payment status and account balances.
• Build positive relationships with vendors and internal business partners.

Reconciliations and Reporting

• Perform supplier statement reconciliations and resolve outstanding items.
• Assist with month-end closing activities including accruals and AP reporting.
• Reconcile AP sub-ledger balances with the general ledger.
• Support audit requests and provide required documentation.

Compliance and Process Improvement

• Ensure compliance with company policies, accounting standards, and regulatory requirements.
• Identify process improvement opportunities to enhance efficiency and accuracy.
• Participate in transition, migration, and process standardization initiatives when required.

QUALIFICATIONS

• Bachelor's Degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum of 2 years of Accounts Payable experience, preferably within a BPO, shared services, captive, or multinational organization.
• Experience handling international vendors and high-volume invoice processing is preferred.
• Exposure to end-to-end AP processes and month-end activities is an advantage.
• Experience with ERP systems such as SAP, Oracle, NetSuite, Microsoft Dynamics, Workday, or similar platforms.
• Familiarity with invoice workflow and procurement systems is preferred.

Preferred Qualifications

• Experience supporting North American, Australian, UK, or APAC markets.
• Background in a shared services or outsourcing environment.
• Experience with process migration, transition, or continuous improvement initiatives.
• Knowledge of SOX controls and financial compliance requirements.

IDEAL CANDIDATE PROFILE

The ideal Accounts Payable Specialist is process-driven, detail-oriented, and capable of managing large volumes of transactions with a high level of accuracy. They possess strong customer service skills, communicate effectively with vendors and stakeholders, and consistently meet deadlines in a fast-paced shared services environment. They are proactive in identifying process improvements and committed to maintaining financial integrity and compliance.