Accounts Payable & Reconciliation Specialist

Aice Brands Ice Cream Philippines Inc.; Taguig; On-site; PHP 240,000 - 360,000; Full time

Job description

Payment Processing

• Payment processing follows the Head Office schedule: email schedule Tuesday–Thursday, transfer schedule Wednesday–Friday. Urgent payments require Head Office approval before processing. All documents must be rechecked before payment processing.

Reimbursement and Liquidation

• Review and check reimbursement requests and liquidation documents for accuracy, completeness, and policy compliance; ensure timely approval and processing.

Cash Advances

• Manage issuance of cash advances to employees; monitor and track advances and subsequent liquidations.

Payment Request Forms

• Assist employees in preparing and submitting payment request forms; verify supporting documents and approvals.

Record Keeping

• Maintain accurate records of all payments, reimbursements, cash advances, and related documents for audit and reporting purposes.

Discount Settlement

• Ensure all hard copy documents from other departments' promotional activities are accurately encoded. Send SOA every other month (as advised)

Accounts Receivable (Collection)

• Printing CR for issuing in Moden Trade; Check deposit via Bills Payment.

Reports

• All reports need to be submitted before or on the deadline day.
• Every 27th: EAS System Budget & Budget Spent with the next month
• Every 1st: Closing of the system
• Every 2nd: Actual budget spent of the previous month per department and for the overall department.

Others

• New Supplier, need to input in the NCCloud System; Banks of the new supplier code need to be updated in the NCCloud System.