Finance-Admin

CAMCO MEGA SALES; Cagayan de Oro; On-site; PHP 180,000 - 240,000; Full time

Job summary

CAMCO MEGA SALES is seeking an organized finance support professional to manage petty cash and related purchasing tasks.

Responsibilities include petty cash handling, disbursement processing, liquidation of cash advances, purchasing assistance, and meticulous records management across finance operations.

Join our team to ensure accurate, compliant financial processes and smooth day-to-day administration.

Responsibilities

• Maintain and safeguard the petty cash fund.
• Release petty cash for approved small expenses.
• Ensure all petty cash releases have proper request forms and approvals.
• Record all petty cash transactions in the petty cash logbook or system.
• Monitor petty cash balance and request replenishment when necessary.
• Prepare disbursement vouchers for payments and reimbursements.
• Verify supporting documents such as receipts, invoices, and approvals.
• Coordinate with finance or accounting for payment processing.
• Maintain organized records of all disbursement documents.
• Collect and review liquidation reports from employees who received cash advances.
• Verify completeness and authenticity of receipts and supporting documents.
• Prepare liquidation summaries for approval.
• Ensure liquidation is submitted within company policy timelines.
• Process purchase requests from departments.
• Source suppliers and request price quotations when needed.
• Prepare purchase orders for approval.
• Coordinate with suppliers regarding orders and deliveries.
• Check delivered items against purchase orders and receipts.
• Maintain accurate filing of financial and purchasing documents.
• Ensure records are organized for easy retrieval and auditing.
• Assist during internal or external audits when required.
• Provide general administrative assistance to the Admin/Finance department.
• Prepare reports related to petty cash, expenses, and purchases.
• Perform other related duties assigned by management.

Job description

1. Petty Cash Management

• Maintain and safeguard the company’s petty cash fund.

• Release petty cash for approved small expenses.

• Ensure all petty cash releases have proper request forms and approvals.

• Record all petty cash transactions in the petty cash logbook or system.

• Monitor petty cash balance and request replenishment when necessary.

2. Disbursement Processing

• Prepare disbursement vouchers (DV) for payments and reimbursements.

• Verify supporting documents such as receipts, invoices, and approval forms.

• Coordinate with finance or accounting for payment processing.

• Maintain organized records of all disbursement documents.

3. Liquidation of Cash Advances

• Collect and review liquidation reports from employees who received cash advances.

• Verify completeness and authenticity of receipts and supporting documents.

• Prepare liquidation summaries for approval.

• Ensure liquidation is submitted within company policy timelines.

4. Purchasing Assistance

• Process purchase requests (PR) from departments.

• Source suppliers and request price quotations when needed.

• Prepare purchase orders (PO) for approval.

• Coordinate with suppliers regarding orders and deliveries.

• Check delivered items against purchase orders and receipts.

5. Documentation and Record Keeping

• Maintain accurate filing of financial and purchasing documents.

• Ensure records are organized for easy retrieval and auditing.

• Assist during internal or external audits when required.

6. Administrative Support

• Provide general administrative assistance to the Admin/Finance department.

• Prepare reports related to petty cash, expenses, and purchases.

• Perform other related duties assigned by management.