Accounting Staff (AP)

So-En Garments Corporation; Philippines; On-site; PHP 201,000 - 335,000; Full time

Job summary

So-En Garments Corporation in the Philippines is seeking an Accounts Payable Clerk to handle daily monitoring of receiving reports, service reports, and pickup slips, and to ensure accurate posting in the PMS system.

The role includes monitoring PO changes, processing payments, issuing debit/credit memos, and preparing standard reports while ensuring compliance with company procedures and quality standards.

Responsibilities

• Daily monitoring, updating entries, and posting RR/SR/PUS in PMS
• Monitor and apply PO changes: extensions, cancellations, prices, quantities
• Identify PRS cost and issue Debit Memo to deduct from supplier
• Process payment requests for purchases and payables; forward to AP supervisor
• Check supporting documents, prices, terms and deductions in payments
• Issue and encode Debit and Credit Memos for accounts payable
• Review SRs of contractors and issue Debit Memo for adjustments
• Encode items, supplier codes, and price quotations in the system
• Prepare Purchases & Expense Summary; Aging Report; Credit & Debit Memo Report
• Ensure compliance with procedures and quality policy

Job description

JOB DESCRIPTION

A. Monitoring

• Daily monitoring, checking, updating entries and posting (ledger) of Receiving Report (RR), Service Report (SR) and Pick-up Slips (PUS) entered on PMS.
• Monitor changes in the Purchase Order (PO) like extension, cancellation, prices and quantity.
• Monitor and check all Pick-up Slips released to satellite, suppliers and contractors based on the following criteria: loan only, for charge, no charge, for repair, for transfer, etc.
• Received all counter receipts from suppliers & contractors.
• Received all documents to support the payment process.

B. Checking / Processing

• Check and identify cost of Purchase Return Slip (PRS) for material and accessories and will issue Debit Memo (DM) to be deducted from supplier’s account.
• Process request for payment (purchases, contractors and payables) and forward to AP supervisor for double checking.
• Check all supporting documents, prices, terms and deductions in processing payments.
• Issue and encode Debit and Credit Memo for accounts payable.
• Check Service Report (SR) of contractors and issue Debit Memo for adjustments.
• Encode items, supplier’s code, price quotation & etc. in the system.

C. Reports

• Purchases and Expense Summary
• Aging Report
• Credit and Debit Memo Report

D. Compliance

• Ensure compliance to all work procedures, standards and standard operating procedures. Perform work meeting customer’s requirements and applicable regulatory requirements and supporting achievement of quality objective of his unit, consistent with the quality policy.