Accounts Payable Specialist

Aice Brands Ice Cream Philippines Inc.; Taguig; On-site; PHP 240,000 - 360,000; Full time

Job summary

Aice Brands Ice Cream Philippines Inc. is seeking a diligent finance professional to handle daily payment processing, reimbursements, cash advances, and payment requests in line with head office policies.

You will maintain meticulous records, encode promotional documents, manage accounts receivable tasks, and prepare timely reports aligned with department deadlines.

This role requires coordinating supplier setup inputs in the NCCloud system and supporting month-end closings and budget reviews.

Responsibilities

• Payment processing follows Head Office schedule and requires rechecking documents.
• Review reimbursement requests and liquidation documents for accuracy and policy compliance.
• Manage issuance and tracking of cash advances to employees.
• Assist employees in preparing payment request forms and verify documents.
• Maintain accurate records of payments, reimbursements, cash advances, and related documents.
• Encode promotional activity documents and send SOA every other month.
• Print CR for issuing in Moden Trade and check deposits via Bills Payment.
• Submit all reports by deadlines; monitor budgeting and system closings; explain variances if needed.
• Input new suppliers into NCCloud System and update bank details for vendors.

Job description

Payment Processing

• Payment processing follows the Head Office schedule: email schedule Tuesday–Thursday, transfer schedule Wednesday–Friday. Urgent payments require Head Office approval before processing. All documents must be rechecked before payment processing.

Reimbursement and Liquidation

• Review and check reimbursement requests and liquidation documents for accuracy, completeness, and policy compliance; ensure timely approval and processing.

Cash Advances

• Manage issuance of cash advances to employees; monitor and track advances and subsequent liquidations.

Payment Request Forms

• Assist employees in preparing and submitting payment request forms; verify supporting documents and approvals.

Record Keeping

• Maintain accurate records of all payments, reimbursements, cash advances, and related documents for audit and reporting purposes.

Discount Settlement

• Ensure all hard copy documents from other departments' promotional activities are accurately encoded. Send SOA every other month (as advised)

Accounts Receivable (Collection)

• Printing CR for issuing in Moden Trade; Check deposit via Bills Payment.

Reports

• All reports need to be submitted before or on the deadline day.
• Every 27th: EAS System Budget & Budget Spent with the next month
• Every 1st: Closing of the system
• Every 2nd: Actual budget spent of the previous month per department and for the overall department.

Others

• New Supplier, need to input in the NCCloud System; Banks of the new supplier code need to be updated in the NCCloud System.