Accounts Payable

Jollibee Hiranand Group; Makati; On-site; PHP 360,000 - 600,000; Full time

Job summary

Jollibee Hiranand Group in Makati is seeking an Accounts Payable Officer to manage the company’s payable functions, process invoices, reconcile vendor statements, and ensure timely payments to suppliers.

The role covers supplier master data, monthly closings, accruals, and compliance with accounting standards, with a focus on accuracy and timely reporting for internal and external audits.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• Fresh graduate or 2+ years of experience in accounts payable or general accounting.
• Proficiency in accounting software (e.g., SAP, Oracle, QuickBooks, or similar ERP systems).
• Strong understanding of bookkeeping and accounting principles.
• Excellent attention to detail and organizational skills.
• Good communication and interpersonal abilities.
• Ability to prioritize and meet deadlines.

Responsibilities

• Invoice Processing: Receive, review, and verify invoices and purchase orders for accuracy and completeness.
• Match invoices to purchase orders and receiving documents.
• Ensure proper approval of invoices before payment.
• Payment Execution: Schedule and prepare electronic and manual payments to Commissaries, Royalties, and suppliers.
• Ensure timely and accurate payments in accordance with terms.
• Resolve discrepancies and follow up on outstanding payment issues.
• Supplier Management: Maintain accurate supplier records in the accounting system.
• Communicate with suppliers to address billing or payment inquiries.
• Reconcile supplier statements and resolve discrepancies.
• Accounting and Reconciliation: Assist in monthly closing procedures by preparing accruals and reconciling AP sub-ledger with the general ledger.
• Maintain proper documentation for all accounts payable transactions.
• Support internal and external audit requests related to AP.
• Compliance and Controls: Ensure adherence to company policies, accounting standards, and regulatory requirements.
• Maintain confidentiality of financial information.
• Reporting: Prepare accounts payable reports, aging reports, and payment status summaries.
• Monitor and report on cash outflows related to payables.

Skills

Attention to detail

Communication

Time management

ERP software

Education

Bachelor's degree in Accounting/Finance

Tools

SAP

Oracle

QuickBooks

Job description

Accounts Payable

Department: Accounting

Reports To: AP Supervisor/General Accountant / Finance Supervisor

Job Summary:

The Accounts Payable Officer is responsible for managing and maintaining
the company's accounts payable functions. This includes processing invoices,
reconciling vendor statements, ensuring timely payments to vendors, and
maintaining accurate financial records.

Key Responsibilities:

• 1. Invoice Processing
  • Receive, review, and verify invoices and purchase orders for accuracy and completeness.
  • Match invoices to purchase orders and receiving documents.
  • Ensure proper approval of invoices before payment.
• 2. Payment Execution
  • Schedule and prepare electronic and manual payments Commissaries, Royalties, and any suppliers.
  • Ensure timely and accurate payments in accordance with agreed terms.
  • Resolve discrepancies and follow up on outstanding payment issues.
• 3. Supplier Management
  • Maintain accurate supplier records in the accounting system.
  • Communicate with supplier to address billing or payment inquiries.
  • Reconcile supplier statements and resolve any discrepancies.
• 4. Accounting and Reconciliation
  • Assist in monthly closing procedures by preparing accruals and reconciling AP sub-ledger with the general ledger.
  • Maintain proper documentation for all account's payable transactions.
  • Support internal and external audit requests related to AP.
• 5. Compliance and Controls
  • Ensure adherence to company policies, accounting standards, and regulatory requirements.
  • Maintain confidentiality of financial information.
• 6. Reporting
  • Prepare accounts payable reports, such as aging reports and payment status summaries.
  • Monitor and report on cash outflows related to payables.

Qualifications and Skills:

• Bachelor's degree in Accounting, Finance, or a related field.
• Fresh graduate or 2+ years of experience in accounts payable or general accounting.
• Proficiency in accounting software (e.g., SAP, Oracle, QuickBooks, or similar ERP systems).
• Strong understanding of bookkeeping and accounting principles.
• Excellent attention to detail and organizational skills.
• Good communication and interpersonal abilities.
• Ability to prioritize and meet deadlines.