Accounting Supervisor (Disbursement)

Crown Peak Estate Developers Inc.; Olongapo; On-site; PHP 480,000 - 720,000; Full time

Job summary

Crown Peak Estate Developers Inc. is seeking an Accounting Supervisor in the Philippines to oversee disbursement operations, ensure timely and accurate payments, and maintain strong internal controls. You will supervise the disbursement team, review requests, and ensure proper authorization and documentation.

You will monitor cash flows, coordinate with departments, and support audits, while upholding integrity and accuracy in financial records. Strong Excel and ERP experience are expected.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• 3-5 years of relevant accounting, accounts payable, or disbursement experience, preferably with supervisory responsibilities.
• Strong knowledge of accounts payable, payment processing, and financial documentation procedures.
• Familiarity with accounting systems, financial software, or ERP systems.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong analytical skills and attention to detail.
• Good organizational, communication, and time-management skills.
• Ability to supervise a team and manage multiple payment deadlines.
• High level of integrity, accuracy, and accountability in handling company funds and financial records.

Responsibilities

• Supervise and oversee daily disbursement operations, including check preparation, bank transfers, online payments, and other payment transactions.
• Review payment requests, invoices, purchase orders, and supporting documents to ensure completeness, accuracy, and validity.
• Verify that all disbursements have the necessary approvals and comply with company policies and authorization procedures.
• Monitor payments to suppliers, vendors, employees, and other business partners to ensure timely settlement of obligations.
• Ensure proper recording, classification, and documentation of all disbursement transactions.
• Monitor cash requirements and coordinate with the appropriate departments regarding scheduled payments and funding needs.
• Review and reconcile disbursement records, accounts payable balances, and related bank transactions.
• Ensure proper handling, safekeeping, and accountability of checks and other payment instruments.
• Coordinate with the Revenue Supervisor and other accounting personnel to maintain accurate financial records.
• Prepare and review disbursement reports, payment summaries, and cash flow-related reports.
• Ensure compliance with internal financial controls, accounting standards, tax regulations, and company policies.
• Assist in internal and external audits by providing relevant financial records and supporting documents.
• Identify discrepancies, irregularities, and potential risks in payment transactions and recommend appropriate corrective measures.
• Train, guide, and supervise disbursement personnel to ensure adherence to established procedures and work standards.
• Perform other related duties and responsibilities as may be assigned by the immediate superior or Management.

Skills

Accounts payable

Payment processing

Excel

Attention to detail

Time management

Supervisory skills

Financial documentation

Education

Bachelor's degree in Accounting/Finance

Tools

ERP systems

Accounting software

Microsoft Excel

Job description

The Accounting Supervisor is responsible for overseeing the company's disbursement operations, ensuring that all payments are processed accurately, timely, and in accordance with company policies, established procedures, and financial controls. This role supervises the disbursement team, reviews payment requests and supporting documents, and ensures proper authorization, recording, and accountability of all outgoing funds. The position also monitors cash outflows and maintains accurate financial records to support the company's overall financial operations.

Responsibilities:

• Supervise and oversee daily disbursement operations, including check preparation, bank transfers, online payments, and other payment transactions.
• Review payment requests, invoices, purchase orders, and supporting documents to ensure completeness, accuracy, and validity.
• Verify that all disbursements have the necessary approvals and comply with company policies and authorization procedures.
• Monitor payments to suppliers, vendors, employees, and other business partners to ensure timely settlement of obligations.
• Ensure proper recording, classification, and documentation of all disbursement transactions.
• Monitor cash requirements and coordinate with the appropriate departments regarding scheduled payments and funding needs.
• Review and reconcile disbursement records, accounts payable balances, and related bank transactions.
• Ensure proper handling, safekeeping, and accountability of checks and other payment instruments.
• Coordinate with the Revenue Supervisor and other accounting personnel to maintain accurate financial records.
• Prepare and review disbursement reports, payment summaries, and cash flow-related reports.
• Ensure compliance with internal financial controls, accounting standards, tax regulations, and company policies.
• Assist in internal and external audits by providing relevant financial records and supporting documents.
• Identify discrepancies, irregularities, and potential risks in payment transactions and recommend appropriate corrective measures.
• Train, guide, and supervise disbursement personnel to ensure adherence to established procedures and work standards.
• Perform other related duties and responsibilities as may be assigned by the immediate superior or Management.

Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field.
• 3-5 years of relevant accounting, accounts payable, or disbursement experience, preferably with supervisory responsibilities.
• Strong knowledge of accounts payable, payment processing, and financial documentation procedures.
• Familiarity with accounting systems, financial software, or ERP systems.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong analytical skills and attention to detail.
• Good organizational, communication, and time-management skills.
• Ability to supervise a team and manage multiple payment deadlines.
• High level of integrity, accuracy, and accountability in handling company funds and financial records.

Preferred Skills:

• Experience in financial controls, cash management, and payment authorization procedures.
• Knowledge of accounting principles, audit requirements, and tax compliance.
• Familiarity with bank reconciliations and vendor account reconciliations.
• Strong leadership, decision-making, and problem-solving abilities.
• Ability to identify process improvements and strengthen internal controls.