Accounting Supervisor - Accounts Payable

Reinforce Search Inc.; Philippines; On-site; PHP 400,000 - 650,000; Full time

Benefits offered by this job

Commission

Performance Bonus

Company Equipment

Government Mandated Benefits

Job summary

Reinforce Search Inc. in Pasay, Philippines, is seeking an Accounts Payable Supervisor to oversee the AP team and ensure timely invoice processing, accurate vendor accounts, and strict adherence to controls.

The role involves leading the team, monitoring payments, and coordinating with internal departments to resolve issues. The candidate should have 3–5 years in AP or Finance, supervisory experience, and strong skills in Excel and ERP systems.

Qualifications

• Bachelor's degree in Accounting/Finance or related field
• 3–5 years in Accounts Payable or Finance, supervisory experience preferred
• Strong invoice processing, vendor reconciliation, and payment procedures
• Experience with AP aging, account reconciliation, and month-end closing
• Proficient in Excel and accounting/ERP software
• Excellent analytical, problem-solving, and vendor management skills
• Able to supervise, train, and motivate a team

Responsibilities

• Supervise and manage the daily activities of the Accounts Payable team
• Assign tasks and monitor the team's daily workload and performance
• Train, coach, and evaluate AP staff
• Monitor team productivity and ensure deadlines are met
• Review and monitor supplier invoices for accuracy and completeness
• Ensure invoices are properly approved before processing
• Verify invoices against purchase orders, contracts, receiving documents, or other supporting documents
• Ensure invoices are recorded accurately and on time
• Monitor pending and unprocessed invoices
• Monitor payment schedules and ensure suppliers are paid accurately and on time
• Prepare and review payment requests and payment runs
• Monitor vendor accounts and resolve payment-related concerns
• Handle escalated vendor inquiries and invoice disputes
• Ensure proper documentation is maintained for all payments
• Reconcile vendor statements with company records
• Investigate and resolve discrepancies in supplier accounts
• Review outstanding invoices, credit memos, debit memos, and adjustments
• Monitor and clear long-outstanding balances
• Ensure AP records are accurate and up to date
• Prepare AP reports, outstanding invoice reports, payment reports, and vendor aging reports
• Monitor accounts payable aging and upcoming payment obligations
• Assist with month-end and year-end closing activities
• Ensure all AP transactions are recorded within the appropriate accounting period
• Provide information and reports required by Finance and Management
• Coordinate with Procurement, Finance, Accounting, Operations and other departments regarding invoice and payment concerns
• Work with suppliers to resolve billing, invoice, and payment issues
• Ensure compliance with company policies, procedures, and internal controls
• Ensure proper documentation and approval processes are followed
• Support internal and external audits by providing required AP records and documents
• Review AP processes and identify opportunities to improve efficiency and accuracy
• Help improve invoice processing, payment approval, vendor management, and reconciliation procedures
• Support the implementation and improvement of AP systems and automation
• Recommend ways to reduce processing delays and prevent duplicate or incorrect payments

Skills

Accounts Payable

Team Supervision

Vendor Management

Analytical Skills

Communication Skills

Education

Bachelor's degree in Accounting/Finance

Tools

Microsoft Excel

ERP systems

Job description

Accounting Supervisor - Accounts Payable

On-site - Pasay 3-5 Yrs Exp Bachelor Full-time

Job Description

Employee Recognition and Rewards

Commission, Performance Bonus

Government Mandated Benefits

Company Equipment

Read More

Job Summary

We are looking for an Accounts Payable Supervisor who will oversee the daily operations of the Accounts Payable (AP) team. The role is responsible for ensuring that supplier invoices are accurately processed and paid on time, vendor accounts are properly maintained, and all AP transactions are complete and accurate.

The successful candidate will lead the AP team, monitor payment schedules, resolve invoice and vendor concerns, coordinate with internal departments, and ensure compliance with company policies and financial controls.

Key Responsibilities

Team Supervision

• Supervise and manage the daily activities of the Accounts Payable team.
• Assign tasks and monitor the team's daily workload and performance.
• Train, coach, and evaluate AP staff.
• Monitor team productivity and ensure deadlines are met.
• Review and monitor supplier invoices for accuracy and completeness.
• Ensure invoices are properly approved before processing.
• Verify invoices against purchase orders, contracts, receiving documents, or other supporting documents.
• Ensure invoices are recorded accurately and on time.
• Monitor pending and unprocessed invoices.

Payments and Vendor Management

• Monitor payment schedules and ensure suppliers are paid accurately and on time.
• Prepare and review payment requests and payment runs.
• Monitor vendor accounts and resolve payment-related concerns.
• Handle escalated vendor inquiries and invoice disputes.
• Ensure proper documentation is maintained for all payments.
• Reconcile vendor statements with company records.
• Investigate and resolve discrepancies in supplier accounts.
• Review outstanding invoices, credit memos, debit memos, and adjustments.
• Monitor and clear long-outstanding balances.
• Ensure AP records are accurate and up to date.

Reporting and Month-End Closing

• Prepare AP reports, outstanding invoice reports, payment reports, and vendor aging reports.
• Monitor accounts payable aging and upcoming payment obligations.
• Assist with month-end and year-end closing activities.
• Ensure all AP transactions are recorded within the appropriate accounting period.
• Provide information and reports required by Finance and Management.

Coordination and Compliance

• Coordinate with Procurement, Finance, Accounting, Operations, and other departments regarding invoice and payment concerns.
• Work with suppliers to resolve billing, invoice, and payment issues.
• Ensure compliance with company policies, procedures, and internal controls.
• Ensure proper documentation and approval processes are followed.
• Support internal and external audits by providing required AP records and documents.

Process Improvement

• Review AP processes and identify opportunities to improve efficiency and accuracy.
• Help improve invoice processing, payment approval, vendor management, and reconciliation procedures.
• Support the implementation and improvement of AP systems and automation.
• Recommend ways to reduce processing delays and prevent duplicate or incorrect payments.

Key Performance Indicators (KPIs)

The Accounts Payable Supervisor will monitor and be evaluated based on:

• On-Time Payment Rate
• AP Aging / Outstanding Payables
• Duplicate Payment Prevention
• Payment Accuracy
Team Productivity
• Timeliness of AP Reports and Month-End Closing

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• At least 3–5 years of experience in Accounts Payable, Accounting, or Finance, preferably with supervisory experience.
• Strong understanding of invoice processing, vendor reconciliation, and payment procedures.
• Experience with AP aging, account reconciliation, and month-end closing.
• Good analytical and problem-solving skills.
• Strong communication and vendor management skills.
• Ability to supervise, train, and motivate a team.
• Proficient in Microsoft Excel and accounting/ERP systems.
• Highly organized, detail-oriented, and able to manage multiple deadlines.

Key Skills

• Accounts Payable Management
• Payment Processing
• AP Aging Analysis
• Problem Solving
• Process Improvement
• Microsoft Excel
• Accounting/ERP Systems

Accounts Payable Attention to Details Accounting System People Management Written and Verbal Communication Skills

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