Accounts Payable Senior Specialist

Top Source Executive Search; Makati; Hybrid; PHP 700,000 - 900,000; Full time

Job summary

Top Source Executive Search in Makati City is seeking a dedicated Accounts Payable Senior Specialist to oversee end-to-end AP processes, including invoices, vendor payments, employee reimbursements, and month-end close. You will guide junior staff and drive process improvements while ensuring policy and control compliance.

The role requires strong AP experience in a high-volume environment, familiarity with ERP systems, and a focus on accuracy, timelines, and internal controls.

Qualifications

• Bachelor's degree in Accountancy, Accounting Technology, Finance, Business Administration, or related field.
• Minimum 4 years of Accounts Payable experience, with at least 2 years in a Senior AP role.
• Prior experience in a BPO, Shared Services, Global Business Services (GBS), or multinational organization is highly preferred.
• Experience supporting North America, EMEA, APAC, or global markets is an advantage.
• Strong understanding of Accounts Payable processes, invoice management, payment processing, and reconciliations.
• Experience using ERP systems such as SAP, Oracle, NetSuite, Workday, Microsoft Dynamics 365, PeopleSoft.
• Experience supporting transition or migration projects.
• Knowledge of SOX compliance and internal controls.
• Experience handling high-volume transactional environments.

Responsibilities

• Process and review high volumes of vendor invoices accurately and within SLAs.
• Perform three-way matching of purchase orders, goods receipts, and supplier invoices.
• Review and validate invoice coding, approvals, and supporting documentation.
• Manage vendor payment runs through wire transfers, ACH, checks, and other payment methods.
• Ensure timely resolution of invoice discrepancies, exceptions, and payment-related issues.
• Process employee expense reimbursements in accordance with company policies.

Skills

High-volume AP

Vendor management

SOX compliance

Process improvement

Team guidance

ERP systems knowledge

Education

Bachelor's degree in Accountancy, Accounting Technology, Finance, Business Administration, or related field

Tools

SAP

Oracle

NetSuite

Workday

Microsoft Dynamics 365

PeopleSoft

Job description

ACCOUNTS PAYABLE SENIOR SPECIALIST

POSITION SUMMARY

We are seeking a detail-oriented and experienced Accounts Payable Senior Specialist to join our growing team. The successful candidate will be responsible for overseeing end-to-end accounts payable processes, ensuring the accurate and timely processing of invoices, vendor payments, employee reimbursements, and month-end closing activities. This role also serves as a subject matter expert, providing guidance to junior team members while driving process improvements and maintaining compliance with company policies and financial controls.

Location: Makati City, Metro Manila

Role Type: Full-time

Work Schedule: Shifting (US/European/APAC Time zones)

Work Setup: Onsite/Hybrid

KEY RESPONSIBILITIES

Accounts Payable Operations

• Process and review high volumes of vendor invoices accurately and within agreed service level agreements (SLAs).

• Perform three-way matching of purchase orders, goods receipts, and supplier invoices.

• Review and validate invoice coding, approvals, and supporting documentation.

• Manage vendor payment runs through wire transfers, ACH, checks, and other payment methods.

• Ensure timely resolution of invoice discrepancies, exceptions, and payment-related issues.

• Process employee expense reimbursements in accordance with company policies.

Vendor Management

• Act as a primary point of contact for vendor inquiries regarding payments, invoices, and account reconciliation.

• Conduct vendor statement reconciliations and resolve outstanding balances.

• Maintain accurate vendor master data and support vendor onboarding activities.

Month-End and Reporting

• Support month-end, quarter-end, and year-end closing activities.

• Prepare AP accruals and other journal entries as required.

• Reconcile Accounts Payable subledger to the General Ledger.

• Generate and analyze AP aging reports and payment forecasts.

• Assist with internal and external audit requirements by providing supporting documentation.

Process Improvement & Compliance

• Ensure compliance with company policies, internal controls, SOX requirements, and accounting standards.

• Identify process inefficiencies and recommend automation or process improvements.

• Participate in transition, migration, and process standardization initiatives.

• Support implementation and optimization of ERP systems and AP automation tools.

Leadership & SME Responsibilities

• Serve as a subject matter expert for Accounts Payable processes.

• Provide guidance, coaching, and training to junior AP Specialists.

• Assist Team Leads and Managers in monitoring workload distribution and SLA performance.

• Support root-cause analysis and resolution of recurring operational issues.

QUALIFICATIONS

• Bachelor's degree in Accountancy, Accounting Technology, Finance, Business Administration, or related field.

• Minimum 4 years of Accounts Payable experience, with at least 2 years in a Senior AP role.

• Prior experience working in a BPO, Shared Services, Global Business Services (GBS), or multinational organization is highly preferred.

• Experience supporting North America, EMEA, APAC, or global markets is an advantage.

• Strong understanding of Accounts Payable processes, invoice management, payment processing, and reconciliations.

• Experience using ERP systems such as: SAP, Oracle, NetSuite, Workday, Microsoft Dynamics 365, PeopleSoft

• Experience supporting transition or migration projects.

• Knowledge of SOX compliance and internal controls.

• Experience handling high-volume transactional environments

IDEAL CANDIDATE PROFILE

The ideal candidate is a highly organized Accounts Payable professional with extensive experience in a high-volume BPO or Shared Services environment. They possess strong end-to-end AP knowledge, can independently manage complex transactions and reconciliations, and are capable of serving as a trusted SME while helping drive operational excellence and continuous improvement initiatives.