Accounting Staff

Hexagon Group of Companies; Bulacan; On-site; PHP 279,000 - 390,600; Full time

Job summary

A leading logistics firm in Bulacan is seeking an experienced Accounting Assistant to support billing operations, manage accounts receivable, and assist with financial reporting. Candidates should hold a Bachelor's degree in Accountancy or a related field with 1-2 years of experience in billing and collections. This role is vital in ensuring accurate financial documentation and communication with clients.

Qualifications

• 1-2 years of experience in billing, collections, or accounting roles.
• Strong understanding of invoicing and financial reporting.
• Ability to manage multiple accounts and reconcile transactions.

Responsibilities

• Generate accurate invoices and verify service consumption data.
• Manage accounts receivable and follow up on outstanding payments.
• Reconcile accounts and assist in financial reporting.
• Handle petty cash and support general accounting tasks.

Skills

Billing accuracy

Client communication

Financial analysis

Attention to detail

Education

Bachelor's degree in Accountancy or related field

Job description

A. Billing Operations

• Generate accurate and timely invoices for all cold storage services, including storage fees, handling charges, utility charges, value-added services, and other related fees, based on service agreements and operational data.
• Verify service consumption data (e.g., cubic meters/pallets stored, inbound/outbound movements, electricity meter readings for blast freezing) with operations records before invoicing.
• Ensure all billing calculations are correct and comply with agreed-upon rates and contracts.
• Prepare and distribute invoices to clients through various channels (email, mail, electronic portals).
• Process credit notes and debit notes accurately and promptly, following established procedures.
• Maintain organized and comprehensive billing records and documentation.
• Address billing inquiries and discrepancies from clients in a professional and timely manner, coordinating with other departments as needed.

B. Collection Management

• Monitor accounts receivable aging reports regularly to identify overdue accounts.
• Proactively communicate with clients via phone, email, and formal letters to follow up on outstanding payments.
• Negotiate payment arrangements with clients when necessary, in accordance with company policy and under the supervision of the Finance and Accounting Supervisor.
• Resolve payment discrepancies and issues by coordinating with clients and internal departments (e.g., Sales, Operations) to ensure timely resolution.
• Process incoming payments (checks, bank transfers, cash) and accurately apply them to client accounts.
• Prepare bank deposits and ensure daily reconciliation of collections.
• Maintain accurate and up-to-date collection records, including communication logs and payment statuses.
• Escalate delinquent accounts to the Finance and Accounting Supervisor for further action.

C. Reconciliation and Reporting

• Reconcile accounts receivable ledgers with the general ledger accounts regularly.
• Assist in the preparation of accounts receivable aging reports and other collection-related analyses for management.
• Support the month-end and year-end closing processes related to billing and collections.
• Provide data and assistance during internal and external audits related to revenue and receivables.

D. Petty Cash and Revolving Fund Management

• Handle requests for petty cash and revolving fund disbursements for operational needs.
• Ensure all disbursements are properly documented, approved, and within allowable limits.
• Monitor fund balances and prepare timely replenishment requests.
• Conduct regular reconciliation and liquidation of all petty cash expenses.
• Maintain accountability and audit readiness of all fund transactions.

E. Other Accounting Support

• Assist with other general accounting tasks as assigned by the Finance and Accounting Supervisor, such as data entry, filing, and preparing basic financial reports.
• Maintain confidentiality of all financial information.

MINIMUM QUALIFICATIONS

• Graduate of Bachelor's degree in Accountancy, Financial Management, Business Administration, or a related field
• Minimum of 1-2 years of experience in billing, collections, accounts receivable, or a general accounting role
• The incumbent will be assigned in Balagtas, Bulacan