Billing and Collection Officer

Agenture Corporation; Pasig; On-site; PHP 391,000 - 614,000; Full time

Benefits offered by this job

Health insurance

12 Sick Leaves

12 Vacation Leaves

1 Birthday Leave

Performance Bonus

Job summary

Agenture Corporation is seeking an experienced Billing Administrator to manage invoicing, accounts receivable, and collections from our Pasig City office. You will issue accurate billing documents, monitor aging, and coordinate with Sales and Logistics to resolve discrepancies.

The ideal candidate has at least 2 years in billing or AR, strong Excel and ERP skills, and excellent communication. This full-time role on-site offers a collaborative environment and opportunities to optimize cash flow.

Qualifications

• At least 2 years of experience in billing, collections, accounts receivable, or related finance roles.
• B2B billing experience is highly preferred.
• Experience in distribution, trading, manufacturing, or utilities industry is an advantage.
• Experience using ERP or billing systems.

Responsibilities

• Prepare and issue accurate sales invoices and other billing documents.
• Monitor customer accounts and manage collections with follow-ups.
• Coordinate with Sales, Warehouse, and Logistics to resolve billing discrepancies.
• Maintain orderly accounts receivable aging and report overdue accounts.

Skills

Billing and collections

Accounts receivable management

Customer relationship management

Excel

ERP/accounting systems

Analytical thinking

Communication skills

Education

Bachelor's Degree in Accountancy or related field

Tools

ERP systems

Billing software

Accounting software

Job description

Website: https://agenturecorp.com/

Duties and Responsibilities

1. Billing Administration
   • Prepare and issue accurate sales invoices, billing statements, debit notes, credit notes, and other billing documents in accordance with company policies.
   • Verify delivery receipts, purchase orders, sales orders, and supporting documents before preparing customer billings.
   • Ensure all billings are processed and released within the required timelines.
   • Coordinate with the Sales, Warehouse, and Logistics teams to resolve billing discrepancies.
2. Accounts Receivable and Collection Management
   • Monitor customer accounts and maintain an updated accounts receivable aging schedule.
   • Follow up outstanding balances through phone calls, emails, letters, and customer visits when necessary.
   • Coordinate with customers regarding payment schedules, overdue accounts, and billing concerns.
   • Prepare collection reports and recommend appropriate actions for overdue accounts.
3. Customer Account Coordination
   • Build and maintain professional relationships with customers to facilitate timely collections.
   • Investigate and resolve billing disputes and payment discrepancies in coordination with internal departments.
   • Ensure customer account records are complete, accurate, and updated.
   • Coordinate with the Sales Team regarding customer payment status and collection concerns.

Qualifications

1. EDUCATION: Graduate of a Bachelor's Degree in Accountancy, Financial Management, Business Administration, Accounting Information System, or any related field.
2. WORK EXPERIENCE:
   • At least 2 years of experience in billing, collections, accounts receivable, accounting, or a related finance role.
   • Experience in B2B billing and collections is highly preferred.
   • Experience in the distribution, trading, manufacturing, industrial, or utilities industry is an advantage.
   • Experience using ERP systems, accounting software, or billing systems is preferred.
3. SPECIAL QUALITIES/SKILLS REQUIRED:
   • Strong knowledge of billing, accounts receivable, and collection processes.
   • Excellent negotiation and customer relationship management skills.
   • Strong attention to detail and accuracy in preparing financial documents.
   • Good analytical and problem-solving skills.
   • Excellent verbal and written communication skills.
   • Proficient in Microsoft Excel, Microsoft Office, and ERP/accounting systems.
   • Strong organizational and time management skills with the ability to manage multiple customer accounts.
   • High level of integrity and professionalism in handling confidential financial information.
   • Ability to work independently while coordinating effectively with cross-functional teams.
   • Willing to conduct customer visits when necessary to support collection activities and strengthen client relationships.

Benefits: 12 Sick Leaves, 12 Vacation Leaves, 1 Birthday Leave, Health Insurance and Statutory Benefits, and Performance Bonus

Setup: Fully on-site, Monday to Friday, 8:00 AM to 6:00 PM @ 11 Sta. Teresita, Brgy. Kapitolyo, Pasig City