Accounting Officer

Wilhelmsen Ship Management; Makati; On-site; PHP 300,000 - 540,000; Full time

Job summary

Wilhelmsen Ship Management in Makati, Philippines seeks a detail-oriented payroll administrator to handle seafarers' allotment, wages and related benefits. You will prepare vouchers, allotment agreements, and payroll computations, while maintaining vessel records and responding to crew inquiries.

The role requires timely reconciliation of payroll data, close collaboration with the Crew Payroll Accountant, and adherence to regulatory and internal controls while supporting contingency and safety

Responsibilities

• Ensure accurate processing, recording and reporting of activities for assigned client/vessels.
• Prepare journal vouchers, allotment agreements, payroll computations and related letters.
• Update reports and respond to crew inquiries regarding allotment, wages and benefits.
• Maintain vessel files and monitor deductions for seafarers.
• Reconcile wages accounts and assist payroll accountants on fund requests.

Job description

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

• Ensure accurate processing, recording and reporting of activities for assigned client/vessels.
• Prepare the following: a. Journal Vouchers for process allotment except for Regular allotment. b. Allotment agreement; c. Computation of monthly allotment payroll based on allotment agreement including any changes with reference to e-mail advice or letters from principal, the vessels' masters or allotment listing; d. Covering/Authorization letter to the Bank to transfer allotment remittance to allottees' accounts of all assigned vessels e. Payslip of crewmembers;
• Update report-List of Allotment Forwarded to Bank
• Answer email and letters received from crew and beneficiaries.
• Attend to inquiries affecting seafarers' allotment, wages and other benefits.
• Maintain working file per vessel to ensure all transactions affecting vessel are captured.
• Prepare and monitor schedule of deductions to seafarers e.g. advances to company, etc.
• Ensure that all bank communication regarding allotment (incomplete information, etc) is immediately attended.
• Reconcile the vessel's monthly wages account with actual allotment processed.
• Assist the Crew Payroll Accountant in the preparation of fund request related to allotment.
• Responsible for the proper filing in vessel files of the following: a. Copies of approved seafarer's application and agreement for monthly allotment; b. Allotment and other payments document; c. Emails/letters concerning crew allotment; d. Wages account of crew; e. Allotment payroll; f. Crew authorization to deduct from allotment;
• Participate in duties as agreed to contribute to the Annual Operating Plan of WSBMI.
• Participate in emergency contingency activities as per contingency manual.
• Contribute to the company’s continual safety/quality improvement initiative.
• Prepare SAP vouchers, ZFI & PDF summary of various crew claims (e.g. travel allowances) & DMW documentation liquidations.
• Perform other lawful orders of the Management.

#WSM Founded in Norway in 1861, Wilhelmsen is now a comprehensive global maritime group providing essential products and services to the merchant fleet, along with supplying crew and technical management to the largest and most complex vessels ever to sail. Committed to shaping the maritime industry, we also seek to develop new opportunities and collaborations in renewables, zero-emission shipping, and marine digitalisation. Supporting a diverse and inclusive workplace, with thousands of colleagues across more than 60 countries, we take innovation, sustainability and unparalleled customer experiences one step further.