Allotment Administrator (Full on Site and BS Accountancy Fresh Graduates)

V SHIPS SERVICES OCEANA INC.; Parañaque; On-site; PHP 167,000 - 279,000; Full time

Job summary

V SHIPS SERVICES OCEANA INC. is seeking a Payroll Administrator responsible for allotment payroll processing, data encoding, and preparing payroll-related reports for seafarers. The role involves handling allotment payments, deductions, and compliance with social security and government schemes.

Responsibilities include maintaining accurate records, preparing journals, and coordinating with vessel personnel on payroll matters, while ensuring timely and accurate payments and documentation.

Job description

Overall Purpose of the Job

The Payroll Administrator is the one responsible for the allotment payroll and crew special payments. Ensures that the allotment payrolls are computed accurately in the proper period and consistent with the approved allotment list sent by the Master of the vessel.

Key Responsibilities and Tasks

1. Ensures that all data encoding using the MPS regarding allotment payroll such as wages, adjustments, charges and other deductions are encoded. Prepares allotment payroll sheets, corresponding bank reports and deposits for allottees.


2. Maintains records of allotment held, allottees with account numbers and returned allotments due to various reasons such as closed account, dormant account, mismatched items, invalid account numbers etc.


3. Maintains and updates control schedules for various peso cash and training advances extended to seafarers.


4. Answer queries and follow-ups from the vessel, seafarers and allottees.


5. Prepares the summary and arranges payments of special allotments for assigned vessels.


6. Prepares crew monthly allotments.


7. Sees to it that all important records in possession are orderly filed and kept up to date.


8. Responsible to SSS, Philhealth and Pag-Ibig (HDMF) summary, registration of invoice to Shipsure Suite, payment and reports.


9. Prepares journal entries for the summary of allotments, debit memos and single payments.


10. Prepares single payment as requested by seafarers.


11. Verification of the crew allotment slip prior to joining the vessel.


12. Monitoring, preparation and submission of Fund Request for Balance of Wages.


13. Preparation of fund request for allotments and single payments.


14. Preparation and mailing of payslips.


15. Performs other tasks that may be assigned by superiors.
    
    
    
    • a. Prepares SOA Balances for Glasgow vessels
    
    
    • b. Prepares Billing Statement (Manning Fee and other charges for Seacor Fleet-3rd Party Client)
    
    

Required Experience

1. Graduate of any four-year course preferably accounting related.


2. Computer literate.