Accounting Officer

wilhelmsen; Makati; On-site; PHP 360,000 - 420,000; Full time

Job summary

Wilhelmsen Philippines is seeking a detail-oriented payroll and financial admin professional to ensure accurate processing, recording and reporting of seafarers’ allotments, wages and benefits in Makati/Metro Manila.

You will prepare vouchers and allotment documents, reconcile bank transfers, answer crew inquiries, maintain vessel files, and support the Payroll Accountant in fund requests, contributing to annual planning and safety initiatives.

Responsibilities

• Maintain working file per vessel to ensure all transactions affecting vessel are captured.
• Prepare and monitor schedule of deductions to seafarers e.g. advances to company.
• Reconcile the vessel's monthly wages account with actual allotment processed.
• Assist the Crew Payroll Accountant in the preparation of fund request related to allotment.
• Prepare SAP vouchers, ZFI & PDF summary of various crew claims (e.g. travel allowances) & DMW documentation liquidations.

Job description

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

• Ensure accurate processing, recording and reporting of activities for assigned client/vessels.
• Prepare the following:
  • a. Journal Vouchers for process allotment except for Regular allotment.
  • b. Allotment agreement;
  • c. Computation of monthly allotment payroll based on allotment agreement including any changes with reference to e-mail advice or letters from principal, the vessels' masters or allotment listing;
  • d. Covering/Authorization letter to the Bank to transfer allotment remittance to allottees' accounts of all assigned vessels
  • e. Payslip of crewmembers;
• Update report-List of Allotment Forwarded to Bank
• Answer email and letters received from crew and beneficiaries.
• Attend to inquiries affecting seafarers' allotment, wages and other benefits.
• Maintain working file per vessel to ensure all transactions affecting vessel are captured.
• Prepare and monitor schedule of deductions to seafarers e.g. advances to company, etc.
• Ensure that all bank communication regarding allotment (incomplete information, etc) is immediately attended.
• Reconcile the vessel's monthly wages account with actual allotment processed.
• Assist the Crew Payroll Accountant in the preparation of fund request related to allotment.
• Responsible for the proper filing in vessel files of the following:
  • a. Copies of approved seafarer's application and agreement for monthly allotment;
  • b. Allotment and other payments document;
  • c. Emails/letters concerning crew allotment;
  • d. Wages account of crew;
  • e. Allotment payroll;
  • f. Crew authorization to deduct from allotment;.
• Participate in duties as agreed to contribute to the Annual Operating Plan of WSBMI.
• Participate in emergency contingency activities as per contingency manual.
• Contribute to the company's continual safety/quality improvement initiative.

Prepare SAP vouchers, ZFI & PDF summary of various crew claims (e.g. travel allowances) & DMW documentation liquidations.

Perform other lawful orders of the Management.

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