Accounting Assistant (AR)

Excelin Marketing OPC; Quezon City; On-site; PHP 240,000 - 360,000; Full time

Job summary

Excelin Marketing OPC in the Philippines is seeking an Accounting Assistant – Accounts Receivable to support daily AR processing, billing, recording of payments, and reconciliation of customer accounts.

This role emphasizes accuracy, confidentiality, and collaboration with Sales, Delivery, and Documentation to resolve discrepancies and ensure timely collections.

Applicants should have a degree in accounting and be proficient in Excel; prior AR exposure is an advantage.

Qualifications

• Bachelor's degree in Accounting or Finance is required.
• Prior Accounts Receivable or billing experience is advantageous.
• Strong numerical and analytical skills are essential.
• Proficient in Excel and able to handle confidential information.

Responsibilities

• Prepare and process customer invoices and AR documents.
• Record and update customer payments in the accounting system.
• Monitor customer accounts and outstanding balances for timely collection.
• Maintain AR records, invoices, and receipts with accuracy.
• Assist in daily, weekly, and monthly AR reporting.
• Coordinate with Sales, Delivery, and Documentation on billing issues.
• Investigate discrepancies in invoices and payments.

Skills

Accounts Receivable

Data entry

Attention to detail

Time management

Communication

Education

Bachelor's degree in Accounting

Finance-related degree (helpful)

Tools

Microsoft Excel

Job description

JOB SUMMARY

The Accounting Assistant – Accounts Receivable is responsible for assisting in the daily processing and monitoring of accounts receivable transactions, including billing, recording of collections, customer account reconciliation, and monitoring of outstanding balances. The position ensures that AR records and supporting documents are accurate, complete, and properly maintained.

DUTIES AND RESPONSIBILITIES

1. Prepare and process customer invoices, billing statements, and other accounts receivable documents.

2. Record and update customer payments and collections in the accounting system.

3. Monitor customer accounts and outstanding balances to ensure timely collection.

4. Prepare and maintain the Accounts Receivable Agents Report and other AR-related reports.

5. Follow up on overdue accounts and coordinate with customers regarding outstanding balances, as instructed by the supervisor.

6. Reconcile customer accounts and verify payments against invoices and official receipts or other supporting documents.

7. Check billing documents for accuracy and completeness before recording or processing.

8. Coordinate with the Sales, Delivery, and Documentation Departments regarding billing, collection, and customer account concerns.

9. Investigate and assist in resolving discrepancies in invoices, payments, credits, and customer balances.

10. Maintain and organize AR records, invoices, receipts, billing statements, and other supporting documents.

11. Assist in the preparation of daily, weekly, and monthly collection and accounts receivable reports.

12. Assist in monitoring deposits and ensure that collections are properly recorded and accounted for.

13. Provide updated customer balances and account information to authorized personnel when needed.

14. Ensure timely and accurate filing of accounting and AR documents.

15. Maintain confidentiality of financial and customer information.

16. Perform other accounting-related duties as may be assigned by the Accounting Manager, Accounting Supervisor, or authorized management.

QUALIFICATIONS

• Bachelor’s degree in Accounting, Finance, or a related field.

• Previous experience in Accounts Receivable, Billing, or Accounting is an advantage.

• Knowledge of basic accounting principles and accounts receivable procedures.

• Proficient in Microsoft Office, particularly Microsoft Excel.

• Good numerical and analytical skills.

• Detail-oriented, organized, and accurate in handling financial records.

• Good communication and coordination skills.

• Able to meet deadlines and handle multiple tasks.

• Trustworthy and capable of handling confidential financial information.

KEY COMPETENCIES

• Accounts Receivable and Billing

• Basic Accounting Knowledge

• Data Entry and Record Keeping

• Reconciliation and Verification

• Microsoft Excel

• Attention to Detail

• Communication and Follow-up

• Time Management

• Confidentiality and Integrity