Accounting Assistant (AP/AR)

CarParts.com (Philippines) Inc.; Philippines; On-site; PHP 279,000 - 424,000; Full time

Job summary

CarParts.com (Philippines) Inc. is seeking an Accounting Assistant to support our finance team in end-to-end AP, AR and Billing tasks. You will process invoices, reconcile accounts, and assist with month-end close.

The ideal candidate has experience as an Accounting Clerk or Assistant, strong Excel skills (VLOOKUP, Pivot Tables) and familiarity with QuickBooks, SAP, Xero, or Oracle, and must be able to start ASAP.

Qualifications

• Experience as an Accounting Clerk or Assistant with focus on AP/AR and billing.
• Proficient in MS Excel (VLOOKUPs, Pivot tables) and accounting software (QBooks, SAP, Xero, Oracle).
• High accuracy in data entry and ability to spot discrepancies.
• Strong verbal and written communication with vendors/clients.
• Must be able to start ASAP.

Responsibilities

• AP & AR Management: Process vendor invoices, reconcile statements, manage payments.
• Billing & Invoicing: Prepare and send accurate invoices to clients.
• Data Entry & Reconciliation: Enter transactions and perform monthly bank/ledger reconciliations.
• Documentation: Organize financial files for audits.
• Administrative Support: Assist month-end closing and ad-hoc reports.

Skills

AP/AR management

Billing

Data entry

Attention to detail

Communication

Tools

Excel - VLOOKUPs

Pivot tables

QuickBooks

SAP

Xero

Oracle

Job description

Role Overview: We are seeking a detail-oriented and proactive Accounting Assistant to join our team! In this role, you will play a critical part in supporting our finance department, focusing on end-to-end Accounts Payable (AP), Accounts Receivable (AR), and Billing functions. We are looking for professionals who are ready to start immediately.

Key Responsibilities

• AP & AR Management: Process vendor invoices, reconcile statements, and manage outgoing payments. Monitor customer accounts for non-payments, delayed payments, and other irregularities.

• Billing & Invoicing: Prepare, post, and send accurate billings/invoices to clients in a timely manner.

• Data Entry & Reconciliation: Maintain accurate financial records by entering transactions into the accounting system and performing monthly bank and ledger reconciliations.

• Documentation: Organize and maintain digital and physical financial files, ensuring all backup documentation is readily available for audits.

• Administrative Support: Assist the Finance Team with month-end closing procedures and provide ad-hoc reports as requested.

Qualifications

• Experience: Proven experience in an Accounting Clerk or Assistant role, with a heavy focus on AP/AR and Billings.

• Technical Skills: Proficiency in MS Excel (vlookups, pivot tables) and experience with accounting software (e.g., QuickBooks, SAP, Xero, or Oracle).

• Attention to Detail: High level of accuracy in data entry and a keen eye for spotting discrepancies.

• Communication: Strong verbal and written communication skills for interacting with vendors and clients.

• Availability: Must be able to start ASAP.