Accounting Assistant ( Accounts Receivable)

PETOUR PHILIPPINES INC; Makati; On-site; PHP 240,000 - 360,000; Full time

Job summary

PETOUR PHILIPPINES INC. seeks an detail‑oriented accounting support specialist in Metro Manila to assist Accounts Receivable, Inventory Management, and general accounting tasks.

You will issue invoices, monitor collections, perform monthly counts, support month‑end close, and coordinate with sales, warehouse, and logistics to ensure accurate documentation and reporting. The role emphasizes accuracy, compliance with internal controls, and timely financial records.

Responsibilities

• Prepare and issue Sales Invoices and Official Receipts in compliance with Bureau of InternalRevenue (BIR) regulations.
• Monitor and update collection reports and reconcile them with sales records, system records,and bank records.
• Prepare the aging of receivables report on a weekly basis.
• Coordinate with the Sales team regarding customer balances, credit limits, and overdue accounts.
• Perform bank deposit transactions for collected payments and maintain accurate supporting documents.
• Monitor inventory movements by coordinating with the Warehouse team.
• Perform monthly physical inventory counts.
• Coordinate with the Warehouse and Logistics teams regarding discrepancies and damaged stocks.
• Ensure proper documentation for inventory transactions (Delivery Receipts, Sales Invoices, Provisional/Collection Receipts, etc.)
• Assist in month-end closing procedures.
• Maintain organized and updated filing of accounting documents.
• Support tax and audit requirements and provide necessary documentation.
• Perform other finance-related tasks as assigned by the Senior Accounting and Finance.
• Prepare and issue Delivery Receipts (DR) for outgoing products and deliveries.
• Generate and prepare sales invoices based on approved delivery receipts and customer orders.
• Verify for the accuracy of product quantities, pricing, and customer details before invoice issuance.
• Coordinate with the warehouse, logistics, and sales team to ensure correct documentation of deliveries.

Job description

Key Responsibilities

A. Accounts Receivable (Primary Function)

1. Prepare and issue Sales Invoices and Official Receipts in compliance with Bureau of InternalRevenue (BIR) regulations.
2. Monitor and update collection reports and reconcile them with sales records, system records,and bank records.
3. Prepare the aging of receivables report on a weekly basis.
4. Coordinate with the Sales team regarding customer balances, credit limits, and overdueaccounts.
5. Perform bank deposit transactions for collected payments and maintain accurate supportingdocuments.

Inventory Management Support

1. Monitor inventory movements by coordinating with the Warehouse team.
2. Perform monthly physical inventory counts.
3. Coordinate with the Warehouse and Logistics teams regarding discrepancies and damagedstocks.
4. Ensure proper documentation for inventory transactions (Delivery Receipts, Sales Invoices,Provisional/Collection Receipts, etc.)

General Accounting Support

1. Assist in month-end closing procedures.
2. Maintain organized and updated filing of accounting documents.
3. Support tax and audit requirements and provide necessary documentation.
4. Perform other finance-related tasks as assigned by the Senior Accounting and Finance.

Sales Support

1. Prepare and issue Delivery Receipts (DR) for outgoing products and deliveries.
2. Generate and prepare sales invoices based on approved delivery receipts and customerorders.
3. Verify fy the accuracy of product quantities, pricing, and customer details before invoiceissuance.
4. Coordinate with the warehouse, logistics, and sales team to ensure correct documentation ofdeliveries.