Accounting Specialist

Beauchem Thermtech Group, Inc.; Parañaque; On-site; PHP 334,800 - 558,000; Full time

Job summary

A dynamic technology firm in Metro Manila is seeking an experienced accounting professional to handle sales invoicing, accounts payable, and receivable management. The ideal candidate will ensure accurate financial transactions, provide exceptional customer service, and maintain compliance with all accounting protocols. Strong knowledge of QuickBooks and relevant accounting practices is essential.

Qualifications

• Experience in accounting processes such as accounts payable and receivable.
• Ability to prepare financial reports and analyze discrepancies.
• Knowledge of VAT and tax computations.

Responsibilities

• Prepare and process invoices and payments.
• Maintain accurate records of financial transactions.
• Provide timely customer support and address complaints.

Skills

QuickBooks proficiency

Strong organizational skills

Attention to detail

Customer service orientation

Education

Bachelor's degree in Accounting or related field

Tools

Excel

Accounting software

Job description

Sales

• Prepare Invoices to document sales of spare parts, project billing, supply of labor, sale of chemicals for BTGI, BIII, and LTPI.
• Ensure completeness of supporting documents such as Purchase Orders, certificate of completion, sales order, and others.
• Encode in QuickBooks system using the correct class/ functional account.
• Provide weekly sales monitoring report to Management and CCS.
• Account for all sales invoices and ensure completeness of documents as required by the BIR.
• Record sales on Sales Book (to include BIII sales) monthly.
• Compute monthly output taxes for use in VAT payable computation
• Encode sales for SPSP- BIR regulation
• Issue delivery receipt to document delivery of goods to customers
• Monitor and ensure that all parts issued are subsequently invoiced
• Assist service and sales personnel in their parts requirements
• Generate required reports
• Perform other tasks that may be assigned from time to time.

Accounts Payable

• Check, verify and process invoices against purchase orders, delivery receipt and receiving report
• Prepare request for payment
• Prepare journal entries for transactions
• Compute input taxes and withholding taxes
• Prepare BIR Form 2307
• Prepare accounts payable vouchers (APV)
• Encode in the QuickBooks System upon receipt of goods to ensure real time accounting inventory
• Compute Landed cost of imported purchases
• Scheduling of payable invoices and preparation of weekly accounts payable summary
• Recording of purchases and payments on purchases & Disbursement Books
• Maintain vendor files
• Analyze discrepancies and unpaid invoices; reconcile SOA of supplier against company records
• Pay government statutory remittances (contributions and loans)
• Pay utilities on or before due dates, including utilities of Finelabb
• Maintain files of vouchers and paid invoices
• Compute BIR Taxes: Value Added Tax – input tax
• Summarizes monthly expanded withholding taxes
• Encode MAP on BIR Module
• Prepare summary list of purchases and sales
• Prepare/ pay intercompany payables
• Prepare Accounts Payable Confirmation as audit requirement
• Generate required reports
• Performs other tasks which may be assigned from time to time

Accounts Receivable

• Prepare trade collection report
• Accept and verifies Trade Collections and deposit the same to Company’s depository bank accounts
• Encode receipts on QuickBooks system
• Record Collections on Cash Book
• File Collection/ paid invoices with Official Receipts
• Issue blank receipts to CCS and Collectors for their trade collections and account for the usage of receipts
• Prepare weekly aging of accounts receivable for use as a collection tool
• Prepare the monthly reconciliation of Trade Receivables
• Monitor customer accounts for non-payment and delayed payment
• Maintain a file of countered invoices
• Maintain customer accounts file
• Prepare Accounts Receivable Confirmation as per audit requirements
• Prepare / pay/ submit BIR taxes through EFPS and submits attachment through E-submission
• Prepare / monitor summary of outstanding EWT
• Does other work which may be required from time to time

Bank Transactions

• Request transfer of funds for vehicle loan payments and taxes
• Act as maker for BDO online transactions
• Accept cash returns from employees, issue receipts and deposit to company bank account and summarize weekly collection

Quality Customer Service

• Provide prompt service to internal and external customers
• Quickly address customer complaints pertinent to accounts payable, accounts receivable, general accounting
• Maintain quality service to internal and external customers

Adherence to Company policies and procedures

• Follow company’s procedures and protocols
• Strict adherence to corporate core values
• Uphold organizational values and work with integrity and ethically

Other duties and tasks that may be assigned from time to time.