Accounting Assistant

SMS Global Technologies Inc.; Metro Manila; On-site; PHP 335,000 - 558,000; Full time

Job summary

SMS Global Technologies Inc. in Manila seeks a detail-oriented Accounts Payable Specialist to manage invoice processing, coding, and payments. You’ll support month-end close, reconcile statements, and collaborate with vendors and internal teams to resolve discrepancies.

The role requires a Bachelor’s degree in a related field and 1–3 years of AP or general accounting experience, with strong organizational and communication skills for effective processing and record-keeping.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field
• 1-3 years of relevant work experience in accounts payable or general accounting functions

Responsibilities

• Review all invoices and supporting documents to ensure accuracy, compliance, and proper approval before processing
• Prepare and process payment requests, including manual checks and non-purchase order (Non-PO) transactions
• Verify account codes, descriptions, and cost center allocations to ensure accurate recording
• Handle a variety of invoices including but not limited to utility bills, service provider invoices, and recurring billing statements
• Enter data into the financial accounting system promptly and accurately, maintaining proper records of transactions
• Reconcile vendor statements and resolve discrepancies with suppliers or internal departments
• Assist in month-end and year-end financial closing activities by preparing and submitting necessary reports or documentation
• Maintain an organized filing system (physical or digital) of financial documents for audit and reference purposes
• Support external and internal audits by providing accurate and complete documentation when requested
• Communicate effectively with vendors, procurement, and other departments to resolve invoice or payment issues
• Contribute to the continuous improvement of accounts payable processes and internal controls
• Perform other related administrative or finance-related tasks as assigned by the supervisor or finance leadership

Education

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field

Job description

DUTIES AND RESPONSIBILITIES:

• Review all invoices and supporting documents to ensure accuracy, compliance, and proper approval before processing

• Prepare and process payment requests, including manual checks and non-purchase order (Non-PO) transactions

• Verify account codes, descriptions, and cost center allocations to ensure accurate recording

• Handle a variety of invoices including but not limited to utility bills, service provider invoices, and recurring billing statements

• Enter data into the financial accounting system promptly and accurately, maintaining proper records of transactions

• Reconcile vendor statements and resolve discrepancies with suppliers or internal departments

• Assist in month-end and year-end financial closing activities by preparing and submitting necessary reports or documentation

• Maintain an organized filing system (physical or digital) of financial documents for audit and reference purposes

• Support external and internal audits by providing accurate and complete documentation when requested

• Communicate effectively with vendors, procurement, and other departments to resolve invoice or payment issues

• Contribute to the continuous improvement of accounts payable processes and internal controls

• Perform other related administrative or finance-related tasks as assigned by the supervisor or finance leadership

MINIMUM QUALIFICATIONS (EDUCATION & BACKGROUND):

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field

• At least 1-3 years of relevant work experience in accounts payable or general accounting functions