Property Accountant

Asia Affinity Property Management, Inc.; Cavite City; On-site; PHP 420,000 - 660,000; Full time

Job summary

Asia Affinity Property Management, Inc. is seeking a Property Accountant to maintain financial records for assigned residential properties, ensuring accuracy, completeness, and timely recording of transactions across income, expenses, collections, and payables.

You will collaborate with the Property Management Team, Finance, residents, and suppliers, prepare monthly statements and schedules, monitor budgets, and support audits while upholding internal controls and confidentiality.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• CPA is preferred but not required.
• At least 2–3 years of relevant accounting experience.
• Knowledge of AR, AP, general accounting, bank reconciliation, and financial reporting.
• Familiarity with property management accounting is advantageous.
• Proficient in Microsoft Office, especially Excel.
• Strong analytical, organizational, and problem-solving skills.
• Attention to detail and accuracy.
• Ability to manage multiple properties, deadlines, and priorities.

Responsibilities

• Maintain accurate accounting records for assigned residential properties.
• Record and monitor all property-related financial transactions, including income, expenses, collections, and disbursements.
• Prepare and review monthly financial statements, schedules, and reports.
• Monitor financial performance and provide information to the Property Manager.
• Ensure proper account classification and documentation of all transactions.
• Perform monthly reconciliations and investigate discrepancies.
• Monitor resident accounts, recording payments and collections.
• Prepare and monitor billing statements, charges, and receivables.
• Process payables and ensure proper recording; verify against budgets.
• Assist in budget preparation and monitoring; track variances.
• Prepare timely financial reports for management and clients.
• Support internal and external audits with records and schedules.
• Maintain compliance with accounting policies and internal controls.
• Coordinate with multiple stakeholders on financial matters.
• Participate in meetings and contribute to process improvements.
• Assist transition and onboarding of new properties.

Skills

Analytical skills

Organizational skills

Problem-solving

Attention to detail

Communication

Time management

Education

Bachelor's degree in Accounting/Finance/related field

CPA (preferred)

Tools

Microsoft Office

Excel

Job description

The Property Accountant is responsible for managing and maintaining the financial records of assigned residential properties. The role ensures the accuracy, completeness, and timely recording of property-related financial transactions, including collections, disbursements, billing, payables, receivables, and financial reporting. The Property Accountant works closely with the Property Management Team, Finance and Accounting, residents, suppliers, and other stakeholders to ensure proper financial management and compliance with company policies and accounting standards.

Key Responsibilities

1. Property Accounting and Financial Management

• Maintain accurate and updated accounting records for assigned residential properties.
• Record and monitor all property-related financial transactions, including income, expenses, collections, and disbursements.
• Prepare and review monthly financial statements, schedules, and accounting reports.
• Monitor the financial performance of assigned properties and provide necessary financial information to the Property Manager.
• Ensure proper account classification and documentation of all transactions.
• Perform monthly account reconciliations and investigate discrepancies.

2. Accounts Receivable and Collections

• Monitor residents' accounts, outstanding balances, and collection status.
• Ensure accurate posting of resident payments and other collections.
• Prepare and monitor billing statements, charges, penalties, and other property-related receivables.
• Coordinate with the Billing and Collection Team regarding overdue accounts and collection concerns.
• Assist in monitoring and reporting delinquent accounts.

3. Accounts Payable and Disbursements

• Review invoices, purchase orders, requests for payment, and supporting documents for accuracy and completeness.
• Process property-related payables and ensure that payments are properly recorded.
• Verify that expenses are within approved budgets and company policies.
• Coordinate with suppliers and internal departments regarding payment concerns and supporting documents.
• Monitor recurring expenses, utilities, contracts, and other property operating costs.

4. Budget and Expense Monitoring

• Assist in the preparation and monitoring of the property's annual operating budget.
• Track actual expenses against approved budgets and identify significant variances.
• Provide explanations and supporting schedules for budget variances.
• Coordinate with the Property Manager regarding budget utilization and financial concerns.
• Prepare timely monthly, quarterly, and annual financial reports for assigned residential properties.
• Generate financial schedules and supporting reports required by management and clients.
• Ensure that financial reports are accurate, complete, and properly supported by documentation.
• Assist during internal and external audits and provide requested accounting records and schedules.

6. Compliance and Internal Controls

• Ensure compliance with company accounting policies, procedures, and internal controls.
• Maintain proper documentation and filing of financial records.
• Ensure that transactions are properly authorized and supported by appropriate documents.
• Assist in ensuring compliance with applicable accounting, tax, and regulatory requirements.
• Safeguard confidential financial and resident information.

7. Coordination and Stakeholder Management

• Work closely with the Property Manager and Property Management Team regarding property financial matters.
• Coordinate with residents regarding billing, payment posting, account balances, and other financial concerns when necessary.
• Coordinate with suppliers, contractors, and service providers regarding billing and payment-related concerns.
• Liaise with Finance, Treasury, Billing and Collection, Procurement, and other departments to resolve financial issues.
• Provide timely financial updates and recommendations to management.

8. Other Responsibilities

• Participate in property meetings and financial reviews when required.
• Assist in the implementation and improvement of accounting processes and controls.
• Support the transition and onboarding of newly assigned residential properties.
• Perform other accounting and property-related duties that may be assigned by management.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• Preferably a Certified Public Accountant (CPA), but not required.
• At least 2–3 years of relevant accounting experience, preferably in property management, real estate, or a similar industry.
• Knowledge of accounts receivable, accounts payable, general accounting, bank reconciliation, and financial reporting.
• Familiarity with property management accounting is an advantage.
• Proficient in Microsoft Office, particularly Excel.
• Strong analytical, organizational, and problem-solving skills.
• Excellent attention to detail and accuracy.
• Good written and verbal communication skills.
• Able to manage multiple properties, deadlines, and priorities.
• Must be trustworthy and able to handle confidential financial information.
• Financial and Accounting Management
• Attention to Detail and Accuracy
• Analytical and Problem-Solving Skills
• Budget and Expense Monitoring
• Time Management and Organization
• Communication and Coordination
• Customer and Stakeholder Service
• Integrity and Confidentiality
• Knowledge of Property Management Operations
• Proficiency in Accounting Systems and Microsoft Excel

Key Performance Indicators (KPIs)

• Timeliness and accuracy of monthly financial reports
• Accuracy of accounting entries and reconciliations
• Timely processing of accounts payable and receivable
• Collection and monitoring of outstanding resident accounts
• Compliance with accounting policies and internal controls
• Timely resolution of accounting discrepancies
• Accuracy of budget monitoring and variance reporting
• Completeness and proper filing of supporting documents