Account Assistant ( Accounts Payable)

PETOUR PHILIPPINES INC; Makati; On-site; PHP 279,000 - 424,000; Full time

Job summary

PETOUR PHILIPPINES INC is seeking an Accounting Assistant to support day-to-day accounts payable operations, ensuring timely processing of supplier invoices and employee reimbursements in Feishu.

You will verify invoices against orders, maintain AP aging reports, and coordinate with Admin, Warehouse, Sales and HR for required documents and approvals, while assisting internal and external audits to ensure compliance.

Qualifications

• Experience with accounts payable processes and invoices.
• Ability to coordinate with multiple departments for requirements.
• Proficiency with internal controls and approvals.
• Experience supporting internal and external audits.

Responsibilities

• Receive, review, and process supplier invoices, billing documents and employee reimbursements in Feishu.
• Verify invoices against purchase orders, delivery receipts, contracts and other supporting documents.
• Ensure invoices are accurate, complete, and properly approved before processing.
• Monitor due dates and payment terms to ensure timely settlement of supplier obligations and reimbursements.
• Maintain an updated Accounts Payable aging report.
• Coordinate with Admin, Warehouse, Sales, HR, and other departments for approvals.
• Process payments through company banking platforms.
• Monitor the status of submitted payments and follow up on approvals.
• Reconcile supplier statements against company records and investigate discrepancies.
• Ensure proper recording and classification of AP transactions in Feishu and maintain organized files.

Skills

Accounts payable

Invoicing

Reconciliation

Vendor coordination

Compliance

Audit support

Tools

Feishu

Job description

About the role

The Accounting Assistant primarily focuses on Accounts Payable and is responsible for supporting the day-to‑day accounts payable operations of the company. The role ensures that supplier invoices, employee reimbursements, and other payables are properly documented, recorded, reviewed, approved, and processed on time. The position will also assist in maintaining accurate accounting records and ensuring compliance with company policies and procedures.

Key responsibilities

• Receive, review, and process supplier invoices, billing documents and employee reimbursements in Feishu.

• Verify invoices against purchase requests/orders, delivery receipts, contracts, and other supporting documents.

• Ensure invoices are accurate, complete, and properly approved before processing.

• Monitor due dates and payment terms to ensure timely settlement of supplier obligations and make sure reimbursements are processed on time.

• Maintain an updated Accounts Payable aging report.

• Coordinate with relevant departments to obtain complete supporting documents and approvals.

• Process payments through company banking platforms.

• Monitor the status of submitted payments and follow up on pending approvals.

• Reconcile supplier statements against company records and investigate discrepancies.

• Ensure proper recording and classification of AP transactions in Feishu and maintain organized electronic and physical files of invoices, receipts, contracts and other payment documents.

About you

• Ability to review employee reimbursement claims for completeness and compliance with company policies.

• Ability to coordinate with Admin, Warehouse, Sales, HR, and other departments regarding invoices and payment requirements.

• Ability to ensure compliance with company approval procedures and internal controls.

• Ability to support internal and external audit requirements when necessary.