(2) ADMINISTRATIVE OFFICER IV

Technical Education and Skills Development Authority CARAGA Region - Government; Philippines; On-site; PHP 250,000 - 350,000; Full time

Job summary

Technical Education and Skills Development Authority CARAGA Region - Government is seeking a dedicated professional responsible for supporting procurement processes. The role involves preparing bidding documents, organizing BAC and TWG activities, and monitoring procurement milestones.

It also includes handling bid publications and ensuring proper filing and reporting to GPPB. Candidate should possess strong planning, negotiation, and communication skills, with the ability to work under pressure

Qualifications

• Planning Skills
• Oral and Written Communication Skills
• Monitoring and Evaluation Skills
• Negotiation Skills
• Research and Development Skills
• Networking and Linkaging Skills
• Conflict Management Skills
• Adheres to Professional/Work Ethics
• Assertive and can work under pressure
• Analytical and Creative Thinking
• Excellent Interpersonal Relations

Responsibilities

• Prepares Bidding documents
• Prepares the Minutes of Meeting and Resolutions of the BAC
• In-charge in the sale and distribution of the bidding documents to bidders
• Assists in the publication/advertisement of ITB/REI and posting of bid opportunities and awards
• Provides administrative support to the BAC and TWG
• Organizes and makes arrangements for BAC and TWG meetings and conferences
• Maintains files of procurement through bidding and other negotiated procurement
• Assists in monitoring procurement activities and milestones for reporting to GPPB
• Performs other related functions.

Skills

Planning Skills

Oral and Written Communication

Monitoring and Evaluation

Negotiation

Research and Development

Networking and Linkages

Conflict Management

Professional/Work Ethics

Assertiveness under Pressure

Analytical and Creative Thinking

Interpersonal Relations

Job description

THE HIREE WILL BE RESPONSIBLE FOR THE FOLLOWING:

• 20%-Prepares Bidding documents
• 15%-Prepares the Minutes of Meeting and Resolutions of the Bids and Awards Committee (BAC)
• 15%-In-charge in the sale and distribution of the bidding documents to interest bidders
• 10%-Assists in the publication/advertisement of ITB/REI and posting of bid opportunities and awards
• 10%-Provides administrative support to the BAC and Technical Working Group (TWG)
• 10%-Organizes and makes all necessary arrangements for the BAC and TWG meetings and conferences
• 10%-Maintains files of the procurement made thru competitive bidding and other negotiated procurement
• 5%-Assists in the monitoring of procurement activities and milestones for proper reporting to Government Procurement and Policy Board (GPPB) and
• 5%-Performs other related functions.

SPECIAL QUALIFICATIONS:

• .Planning Skills
• .Oral and Written Communication Skills
• .Monitoring and Evaluation Skills
• .Negotiation Skills
• .Research and Development Skills
• .Skills in Networking and Linkaging
• .Conflict Management Skills
• .Adheres to Professional/Work Ethics
• .Assertive and can work under pressure
• .With Analytical and Creative Thinking
• .Excellent Interpersonal Relations