ADMINISTRATIVE ASSISTANT III

Technical Education and Skills Development Authority CARAGA Region - Government; Philippines; On-site; PHP 250,000 - 350,000; Full time

Job summary

Technical Education and Skills Development Authority CARAGA Region - Government in the Philippines is seeking an administrative professional to manage filing, documentation, and meeting support for the Division. The role includes preparing payment-related documents and maintaining correspondence via email and TESDA RMIS.

The ideal candidate possesses strong oral and written communication, monitoring and evaluation, and interpersonal skills to excel in a fast-paced government environment.

Qualifications

• Strong oral and written communication skills.
• Monitoring and evaluation capabilities.
• Research and development skills.
• Assertive and able to work under pressure.
• Excellent interpersonal relations.

Responsibilities

• Develops/maintains an efficient and effective filing and documentation system (hard and e-copy).
• Prepares materials and provides administrative support during meetings and TESDA conferences conducted by the Division.
• Facilitates/prepares DV, ORS, Certificates and other supporting documents for payments (mobile, PLDT, RATA, Travels, Catering Services, and S/M Suppliers).
• Regularly checks the Division's emails and TESDA RMIS, and provides feedback on matters related to the Division's functions.
• Prepares/consolidates and monitors the Division's APP, records management, and other administrative related required reports.
• Performs general administrative duties including photocopying, faxing, mailing, filing, and coordination with other offices.
• Maintains a monitoring system of the Division's meetings and hosting both local/international visits.
• Schedules/updates schedule of meetings and appointments for LDD staff using Google Calendar; monitors supplies and equipment functionality.
• Performs other administrative functions as assigned.

Skills

Oral and Written Communication

Monitoring and Evaluation

Research and Development

Assertive under pressure

Interpersonal skills

Job description

THE HIREE WILL BE RESPONSIBLE FOR THE FOLLOWING:

• 20%-Develops/maintains an efficient and effective filing and documentation system (hard and e-copy)
• 15%-Prepares materials and provides administrative support during meetings, TESDA Technology Institutions Administrators conferences conducted by the Division
• 20%-Facilitates/Prepares DV, ORS, Certificates and other supporting documents for payments (mobile, PLDT, RATA, Travels, Catering Services, and S/M Suppliers)
• 10%-Regularly checks the Division's emails and TESDA RMIS, and provides feedback on matters related to the Division's functions
• 10%-Prepares/Consolidates and monitors the Division's APP, records management, and other administrative related required reports
• 10%-Performs general administrative duties to include but not limited to: photocopying, faxing, mailing, filling, and coordination with other offices, among others
• 5%-Maintains a monitoring system of the Division's meetings and hosting both local/international visits
• 5%-Schedules and/or updates schedule of meetings and appointment of LDD staff using the google calendar Monitors the Division's supplies and materials, functionality of machines and equipment, furniture and fixture, lighting power supply, among others and
• 5%-Performs other administrative functions as may be assigned.

SPECIAL QUALIFICATIONS:

• .Oral and Written Communication Skills
• .Monitoring and Evaluation Skills
• .Research and Development Skills
• .Assertive and can work under pressure
• .Excellent Interpersonal Relation