INTERNAL AUDITING ASSISTANT

Technical Education and Skills Development Authority CARAGA Region - Government; Philippines; On-site; PHP 240,000 - 360,000; Full time

Job summary

Technical Education and Skills Development Authority CARAGA Region - Government seeks a diligent staff member to support internal audit activities and manage travel and accounting documentation. The role includes coordinating with auditees, drafting advisories, and maintaining vital office records.

The position also involves ensuring proper handling of office equipment, acting as Records Controller, and performing audit-related tasks as assigned by the HoIA.

Qualifications

• Planning skills and ability to organize complex tasks.
• Oral and written communication skills.
• Monitoring and evaluating activities and data.
• Negotiation and stakeholder coordination.
• Research and development capabilities.
• Networking and linkaging with various offices.
• Conflict management under pressure.
• Adherence to professional ethics and integrity.
• Assertiveness and resilience in reporting.
• Creative thinking for problem solving.

Responsibilities

• Assist internal auditors in conducting internal audits.
• Prepare travel-related documentation for Procurement and Accounting Divisions.
• Coordinate with auditees for conferences and document requests.
• Drafts/encodes communications and prepare travel requests and advisories.
• Maintain office equipment records and coordinate with GSD for repairs.
• Serve as IAD Records Controller and IAD QMS Document Custodian.
• Maintain records and reports and perform other audit-related tasks as assigned.

Skills

Planning

Oral & Written Communication

Monitoring

Negotiation

Research

Networking

Conflict Management

Professional Ethics

Assertiveness

Creative Thinking

Job description

THE HIREE WILL BE RESPONSIBLE FOR THE FOLLOWING:

• 20%-Assists internal auditors in the conduct of internal audit
• .Preparation of pre-travel requirement of Procurement Division (Booking Request Form, related PR Form)
• .Preparation of pre-travel requirement of the Accounting Division
• (ORS,DV, Travel Order, Itinerary of Travel)
• .Preparation of post travel requirement of Procurement Division (E-ticket, boarding pass)
• .Preparation of post-travel requirement of the Accounting Division (Certificate of Travel Completed, Liquidation Report, Actual Itinerary of Travel copies of eticket, boarding pass)
• .Coordination with Auditees on the conduct of Entry and Exit Conferences and
• .Coordination with Auditees on the requirement of Auditors
• (e.g. request for documents, data)
• 20%-Drafts/ Encodes communications
• .Preparation of CSW (for travel requirements)
• .Preparation of Memorandum
• .Preparation of Advisories and
• .Preparation of Service Requests
• (e.g. GSD-transportation, repairs and maintenance)
• 20%-Ensures proper handling and maintenance of office equipment
• .Ensure that all office equipment's are in good conditions/serviceable and
• .Identify and coordinate with GSD, the office requirement
• (e.g. repairs, replacement of lighting)
• 20%-Maintain records, reports and other pertinent documents
• .Perform as the IAD Records Controller and Custodian and
• .Perform as the IAD QMS Document Custodian
• 20%-Perform other audit related tasks assigned by the HoIA.

SPECIAL QUALIFICATIONS:

• .Planning Skills
• .Oral and Written Communication Skills
• .Monitoring and Evaluation Skills
• .Negotiation Skills
• .Research and Development Skills
• .Skills in Networking and Linkaging
• .Conflict Management Skills
• .Adheres to Professional/Work Ethics
• .Assertive and can work under pressure
• .With Analytical and Creative Thinking
• .Excellent Interpersonal Relations