ADMINISTRATIVE OFFICER IV (RE-OPEN)

Technical Education and Skills Development Authority CARAGA Region - Government; Philippines; On-site; PHP 500,000 - 700,000; Full time

Job summary

Technical Education and Skills Development Authority CARAGA Region - Government seeks a competent professional to support the BAC Secretariat, oversee planning, evaluation, and documentation of procurement activities, and coordinate with end-user units and suppliers. The role emphasizes governance, policy adherence, and strong communication within a government procurement context.

The successful candidate will apply knowledge of procurement laws, maintain compliance, and contribute to process

Qualifications

• Knowledge of Republic Act No. 12009, its IRR, and GPPB issuances.
• Knowledge of competitive bidding and other modes of procurement.
• Ability to prepare procurement documents, BAC resolutions, and minutes.
• Knowledge of APP, PPMP, PMR, and procurement planning.
• Strong analytical, organizational, and records management skills.
• Excellent oral and written communication skills.
• Excellent interpersonal relations.
• Monitoring and Evaluation Skills and Research & Development Skills.
• Adheres to Professional/Work Ethics.
• Assertive and can work under pressure.
• Proficiency in Microsoft Office applications, particularly Excel and Word.
• Experience in government procurement is an advantage.
• ISO 9001 Quality Management Systems experience is an advantage.
• Membership or certification in procurement, logistics, supply chain, project management, or contract management organizations is an advantage.

Responsibilities

• Assists in planning, coordination, and implementation of BAC Secretariat functions.
• Reviews and prepares procurement documents and related issuances.
• Coordinates and facilitates BAC activities (pre-procurement, pre-bid, bid openings, evaluations, negotiations).
• Prepares and maintains minutes, resolutions, reports, and procurement records.
• Monitors implementation of APP, PMR, procurement timelines, and compliance; prepares periodic reports.
• Coordinates with end-user units, TWGs, suppliers, and oversight agencies for procurement activities.
• Assists in reviewing and enhancing procurement policies, SOPs, templates, and internal controls.
• Provides technical guidance to BAC Secretariat staff and resolves procurement-related concerns.
• Performs other authorized functions.

Skills

Procurement

Bidding

Documentation

Procurement planning

MS Office

Analytical skills

Communication skills

Interpersonal skills

Tools

Microsoft Office

Job description

THE HIREE WILL BE RESPONSIBLE FOR THE FOLLOWING:

• 20%-Assists in the planning, coordination, and implementation of the functions of the Bids and Awards Committee (BAC) Secretariat
• 15%-Reviews and prepares procurement documents, including bidding documents, invitations, requests for expressions of interest, bid bulletins, resolutions, notices, and other procurement-related issuances
• 15%-Coordinates and facilitates BAC activities, including the conduct of pre-procurement conferences, pre-bid conferences, bid openings, bid evaluations, post-qualification activities, negotiations, and other procurement proceedings
• 10%-Prepares and maintains the minutes, resolutions, reports, procurement records, and other official documents of the BAC
• 10%-Monitors the implementation of the Annual Procurement Plan (APP), Procurement Monitoring Report (PMR), procurement timelines, and compliance with statutory procurement requirements, and prepares periodic reports for management and oversight agencies
• 10%-Coordinates with end-user units, Technical Working Groups (TWGs), suppliers, and oversight agencies on procurement activities and provides technical assistance on procurement procedures and documentary requirements
• 10%-Assists in the review and enhancement of procurement policies, standard operating procedures, templates, and internal control measures to improve procurement efficiency and regulatory compliance
• 5%-Provides technical guidance to BAC Secretariat support personnel and assists in resolving procurement-related operational concerns
• 5%-Performs such other functions as may be authorized.

SPECIAL QUALIFICATIONS:

• .Working knowledge of Republic Act No. 12009 (New Government Procurement Act), its IRR, and GPPB issuances
• .Knowledge of competitive bidding and other modes of procurement
• .Ability to prepare procurement documents, BAC resolutions, and minutes
• .Knowledge of APP, PPMP, PMR, and procurement planning
• .Strong analytical, organizational, and records management skills
• .Excellent oral and written communication skills
• .Excellent Interpersonal Relations
• .Monitoring and Evaluation Skills.Research and Development Skills
• .Adheres to Professional/Work Ethics
• .Assertive and can work under pressure
• .Proficiency in Microsoft Office applications, particularly Excel and Word
• .Experience in government procurement is an advantage
• .ISO 9001 Quality Management Systems experience is an advantage
• .Membership or certification in procurement, logistics, supply chain, project management, or contract management organizations is an advantage