ADMINISTRATIVE OFFICER V

Technical Education and Skills Development Authority CARAGA Region - Government; Philippines; Presencial; PHP 350.000 - 550.000; Jornada completa

Descripción de la vacante

Technical Education and Skills Development Authority CARAGA Region - Government is seeking a Procurement Assistant to oversee price monitoring, RFQ postings on PhilGEPS, and evaluation of quotations for abstracts. The role includes supervising PO/J0 preparation and ensuring APP alignment.

The candidate will prepare communications, policies, and guidelines for the Procurement Division, conduct orientations on new procedures, and ensure integrity of Procurement Monitoring Reports.

Formación

• Intends to join Procurement Division with skills in planning, M&E and negotiation.
• Demonstrates strong communication, analytical, and interpersonal abilities.
• Ability to conduct orientation sessions and implement new procedures.

Responsabilidades

• Oversees ABC determination through price monitoring, RFQ posting on PhilGEPS, and reviews quotations for Abstract preparation.
• Supervises preparation of POs/JOs, ensures accuracy, and reviews Requisitions/PR for APP alignment.
• Prepares communications, reports, analyses, policies and guidelines for the Procurement Division.
• Conducts orientations and calibration sessions to explain new operating procedures.
• Supervises preparation of the Procurement Monitoring Report for accuracy and completeness.
• Checks completeness and validity of documents submitted by the supplier with the lowest quotation.
• Performs other related functions as required.

Conocimientos

Planning Skills

Oral and Written Communication Skills

Monitoring and Evaluation Skills

Negotiation Skills

Research and Development Skills

Networking and Linkaging

Conflict Management Skills

Professional/Work Ethic

Assertive under pressure

Analytical and Creative Thinking

Interpersonal Relations

Descripción del empleo

THE HIREE WILL BE RESPONSIBLE FOR THE FOLLOWING:

• 30%-Oversees ABC determination through price monitoring, ensures accurate RFQ preparation and timely posting on PhilGEPS, distributes to qualified suppliers, and reviews quotations for Abstract preparation
• 20%-Supervises the preparation of Purchase/Job Orders (POs/Jos), ensuring accuracy and completeness, and reviews Requisitions/Purchase Request for consistency with the approved Annual Procurement Plan (APP)
• 20%-Prepares and formulates communications, reports, analysis, policies and guidelines related to Procurement Division's functions
• 10%-Conducts orientations and calibration sessions to introduce and explain new operating procedures related to Procurement Division's
• 10%-Supervises the preparation of the Procurement Monitoring Report, ensuring its correctness and completeness prior to submission
• 5%-Checks the completeness and validity of documentary requirements submitted by the supplier with the lowest calculated and responsive quotation and
• 5%-Performs other related functions as required.

SPECIAL QUALIFICATIONS:

• .Planning Skills
• .Oral and Written Communication Skills
• .Monitoring and Evaluation Skills
• .Negotiation Skills
• .Research and Development Skills
• .Skills in Networking and Linkaging
• .Conflict Management Skills
• .Adheres to Professional/Work Ethics
• .Assertive and can work under pressure
• .With Analytical and Creative Thinking
• .Excellent Interpersonal Relations

Intent Letter indicating the position, office where the vacancy exists and its Item Number)Duly accomplished Personal Data Sheet (CSC Form 212 Revised 2017) (printed in legal size paper) subscribed and sworn to with Work Experience Sheet (attachment to CSC Form 212, Revised 2017 can be downloaded at the CSC website)Service Records for TESDA applicants or applicants from other government agencies OR Certificate/s of Employment for outside applicantsList of training programs attended indicating the number of training hours together with the certified photocopies of training certificatesPerformance Evaluation System (PES) Ratings for Calendar Year 2024 for outside applicants OR Individual Performance Commitment Review (IPCR) ratings for July to December 2024 (if applicable) (with at least Very Satisfactory Rating) for TESDA applicants or applicants from other government agenciesCopy of previous appointment for TESDA applicants or applicants from other government agenciesList of at least five (5) references with complete contact details and email addresses for the following categories:
Superior
Peers
Subordinates (if applicable)
Clients (if applicable)SuperiorPeersSubordinates (if applicable)Clients (if applicable)Certified true copy of transcript of records/diplomaAuthenticated copy of Eligibility by CSC or PRCAwards related to Performance (proof of evidences in the form of citation, medal, plaque, for awards/rewards received) (if applicable)Expert Services (Resource Person/Speaker/Moderator/Panelist) (if applicable) andCommittees/ TWGs Participation (proof of evidences in the form of memorandum, office order, and/or certification/certificates) (if applicable)