Faculty Operations & Events Coordinator

Muscat University; Muscat; On-site; OMR 6,700 - 13,000; Full time

Job summary

Muscat University invites applications for a Faculty Administrator in the Faculty of Business and Management. The role supports planning, coordinating, and implementing faculty activities, collaborating with staff, students, and industry partners, and handling timely documentation and communications.

Key duties include preparing meeting materials, maintaining the department website and quality management portal, organizing field trips and events, assisting budgets and procurement, data

Qualifications

• Bachelor’s degree in a related field and the ability to work independently.
• Excellent communication in English and Arabic.
• Proficient in Microsoft Office.

Responsibilities

• Prepare meeting materials, presentations, and department files with quality documentation.
• Keep department website and QA portal up to date.
• Coordinate field trips and faculty events (fairs, info sessions, inductions).
• Assist in budget, procurement, and expense management.
• Collect data for quality assurance and external bodies.
• Provide first-level advising support and set appointments.
• Manage day-to-day operations, scheduling, and internal communications.
• Assist Dean, Assistant Dean, and staff with teaching schedules, exams, and meetings.
• Be a contact for students, faculty, and external stakeholders.
• Maintain records of operational plans, activities, reports, and correspondence.
• Organize faculty meetings, workshops, seminars, and events.
• Support reports and ensure compliance with policies and accreditation.
• Coordinate with HR, Registry, Finance, and IT for faculty operations.

Skills

Organizational skills

Administrative skills

Time management

Communication skills

Interpersonal skills

MS Office

Attention to detail

Independent work

Multitasking

Event management

Confidentiality

Data management

Reporting

Stakeholder management

Professionalism

Service orientation

Education

Bachelor’s degree in a related field

Tools

Microsoft Office

Job description

Muscat University invites applications for a Faculty Administrator in the Faculty of Business and Management. The role supports planning, coordinating, and implementing faculty activities, collaborating with staff, students, and industry partners, and handling timely documentation and communications.

Key duties include preparing meeting materials, maintaining the department website and quality management portal, organizing field trips and events, assisting budgets and procurement, data